Responsibilities

• Maintain applications well-organized either digitally or physically, and purge outdated applications. 

• Pre-screen applicants, consultants, and volunteers to ensure that position requirements are met. HSPPS 1302.91 

• Go over new hire, volunteer, and consultant package with applicants that have been offered a position.

• Make sure employees meet the Background checks and selection procedures HSPPS 1302.90

• Create new personnel, volunteer, intern, and consultant folders when appropriate.

• Enter and upload employee, intern, and consultant information into digital data systems, including hire/rehire dates, position, salary, credentials, etc. 

• Create new hire/change packages for CAHSD approval.

• Present applicants with documentation required to start working with the agency. Follow-up on documentation completion.

• Implement New Hire Procedures Checklist including sending new hire documentation to Center Directors for center personnel files and performing employment reference checks. 

• Enroll new employee’s biometrics to clock machine

• Recruit available positions on job boards, websites, social media, etc. and other sources.

• Develop partnerships or connections with local schools, colleges, career programs, etc. to recruit for available positions. 

• Schedule and conduct interviews for non-supervisory positions, non-administrative positions, and volunteers.

• Backup to create ID’s for employees, volunteers, consultants, etc. 

• Participate in job fair and community events for recruitment

• Send to fiscal department new hires allocations for drug test invoice 

• Enter all staff changes into digital data systems, including position changes, salary changes, training, etc. in a timely manner. 

• Follow up with employees on credential requirements and expirations; send updated documents to manager and Center Director as applicable. Upload updated documents to the applicable digital data system. 

• Ensure documents and digital systems have the most accurate and up-to-date information. 

• Update Standard Operating Procedure Manual as needed 

• Administration has the authority to assign additional duties as seen fit for the benefit of the organization.

Qualifications

• Associates Degree and related experience
• Experience in a professional office environment.
• Proficient in using Microsoft Office applications (Microsoft Word, Excel, and PowerPoint).
• Considerable knowledge of office equipment including scanning and faxing and other technology.
• Must be able to effectively communicate information and ideas both orally and in writing. Comfortable with basic math.
• Must be able to sit for extended periods of time.
• Must be able to lift up to 15 pounds.

Salary: See the most recent salary schedule.

FLSA Status: Exempt