Location: Hybrid. 4 days on-site 1 day off. Washington, D.C.

Position Titles: Sr. Project and Events Coordinator

Compensation/terms: 6-month temp to hire. Conversion salary $60-$70k depending on experience, around $30-35 an hour.

Responsibilities include:

• Oversee and coordinate HQ meetings, including scheduling, AV support, catering, recording, transcription, and minute distribution.
• Coordinate HQ calendars and set up hybrid meetings in physical conference rooms using video conferencing applications in conjunction with calendar applications.
• Collaborate with various AURA units and external personnel to exchange information and ensure efficient communication.
• Develop and document office procedures, perform administrative tasks such as typing, filing, copying, phone coverage, collection of timecards, and maintaining office supplies.
• Manage meeting registration and voting for governance meetings and provide primary support for the OnBoard meeting software program and VoiceHive software.
• Oversee shipping, receiving, and maintaining office and pantry supplies for the HQ staff.

Qualifications:

• 5 years of projects and events coordination experience. Experience supporting senior management support is a plus.
• Experience working in a large complex organization and with geographically dispersed offices and staff across various time zones.
• Bachelor's degree or equivalent combination of experience and education.
• Strong knowledge of modern office practices and procedures.
• Proven ability to coordinate projects and perform administrative tasks with independent judgment.
• Excellent interpersonal skills and organizational skills with attention to detail and follow-through.
• Proficiency in Microsoft Office Suite, FileMaker Pro, and Adobe FrameMaker, and technical proficiency with video conferencing software and equipment.