2 Probation Secretary - LaSalle County Jobs in Ottawa, IL
Lasalle County is Hiring a Probation Secretary - LaSalle County Near Ottawa, IL
Job Posting: Notice of Vacancy
It is the intention of the Thirteenth Judicial Circuit Probation Department to fill a vacancy in the
following job classification.
Job Classification: Secretary II
Location: LaSalle County, Ottawa
Department: Thirteenth Judicial Circuit Probation Department, 119 W. Madison
Street, Ottawa, IL 61350
Hours of Work: Monday through Friday 8:00 am to 4:30 pm
Wage Range: $15.00 hourly
Position is: Full Time, Bargaining Unit, LaSalle County Benefits package
See Job Description for Duties, Minimum Qualifications and Physical Demands.
Interested persons should apply by submitting Cover Letter, Resume, copy of LaSalle County
Application and unofficial Transcripts to:
Thirteenth Judicial Circuit Court Services
C/O Susan Dobbs
Director of Probation Services
119 West Madison Street, Room 404, Ottawa, IL 61350
- LaSalle County Application http://www.lasallecounty.org/employment/
o Employment History, Be Sure to mark current/past Employers may be
contacted
All applicant finalists will be subjected to a criminal history check, drug test and must have
a valid Illinois Driver’s License
Application Deadline: Open until filled
LaSalle County
Job Description
Job title: Secretary II
Work Location: LaSalle County Downtown Courthouse, Ottawa
Division/Department: Probation and Court Services
Reports to: Administrative Assistant
Employment Classifications: Salary Grade:
Full-time Part-time
Exempt Nonexempt Current Employee holding position is:
Salaried Hourly ___
Bargaining Unit
Essential Duties and Responsibilities:
The primary responsibility of this position is to assist in the coordination of the various activities of the department.
- Process mail
- Maintain an orderly filing system
- Prepare general correspondence as required
- Assist Administrative Assistant to maintain a proper supply of office supplies (Bureau/Grundy Counties)
- Operates various office equipment (computer, copier, scanner, fax machine, etc.)
- Perform receptionist duties. Handle wide variety of inquiry calls i.e., Circuit Personnel, related Agency Personnel, Counties
- Handle all correspondence and draft letters for Director of Probation Services, Supervisors and Probation Officers
- Completes statistical information as required by Judicial System, A.O.I.C., etc.
- Greet Clients and visitors to the department and direct to the appropriate person/department
- Prepare and track Vouchers for bill paying
- Prepare reports as required
- Provide Clerical services to all officers of the Probation Department
- Attend required continuing education and county mandatory training sessions
- Fill in at other circuit counties probation departments as needed
- Computer Input
- Perform other duties as required or assigned
- Performs all job tasks within the rules and guidelines of the County’s Safety Policy and Procedure Manual
- Respond to emails from Circuit Clerk
Education and/or Work Experience Requirements:
and externally with governing agencies and media.
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Requires sitting (5-8 hrs.), standing/walking (4-6hrs) and constant use of the hands and fingers for typing/keyboarding. This
position may experience occasional standing, walking, lifting, reaching and grasping and repetitive movements. Defined Light Work
- May require exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible
and figures; viewing a computer terminal.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.
This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees
holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements
are subject to possible modification in order to reasonably accommodate individuals with disabilities
LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job
description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working
conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements
are subject to change to reasonably accommodate qualified individuals with a disability.
This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.
I have read, reviewed and agree that this job description accurately reflects the position.
ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am expected
to perform. I have reviewed the essential functions and work environment characteristics and I understand them completely.
Job Summary
Full Time
Public Administration
$47k-58k (estimate)
05/26/2024
07/24/2024
lasallecounty.org
OTTAWA, IL
500 - 1,000
Private
JERRY HICKS
$50M - $200M
Public Administration
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