Laramie County School District #1 is Hiring a SECRETARY - DEPARTMENT Near Cheyenne, WY
JobID: 5217
Position Type: Classified Job Postings/Secretary
Date Posted: 4/30/2024
Location: Department of Instruction
Closing Date: Until Filled 8 HOURS/DAY 260 DAY/12 MONTH CONTRACT TSS Monday-Friday Column H: $15.39/hour benefits Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32
Laramie County School District #1 Secretary - Department
Purpose Statement The job of Secretary - Department is done for the purpose/s of providing secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This Job reports to Assigned Supervisor
Essential Functions
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items' availability.
Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, minutes, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment).
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is required. Education: High school diploma or equivalent. Required Testing: None Specified Certificates and Licenses: None Specified Continuing Educ. / Training Clearances: Criminal Background Clearance FLSA Status: Non Exempt Approval Date 04/30/2024 Salary Grade H
HIRING MANAGER: Amanda Hall Title: Director of Instruction Phone: 307-771-2100
JobID: 5217
Position Type: Classified Job Postings/Secretary
Date Posted: 4/30/2024
Location: Department of Instruction
Closing Date: Until Filled 8 HOURS/DAY 260 DAY/12 MONTH CONTRACT TSS Monday-Friday Column H: $15.39/hour benefits Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32
Laramie County School District #1 Secretary - Department
Purpose Statement The job of Secretary - Department is done for the purpose/s of providing secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This Job reports to Assigned Supervisor
Essential Functions
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items' availability.
Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, minutes, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.
Other Functions Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment).
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is required. Education: High school diploma or equivalent. Required Testing: None Specified Certificates and Licenses: None Specified Continuing Educ. / Training Clearances: Criminal Background Clearance FLSA Status: Non Exempt Approval Date 04/30/2024 Salary Grade H
HIRING MANAGER: Amanda Hall Title: Director of Instruction Phone: 307-771-2100