Position: Front Office Receptionist/Registrar

Reports to: Principal

Position Status: Full-Time / 12 months

**MUST HAVE SCHOOL REGISTRAR EXPERIENCE**

The Front Office Receptionist & Registrar is an experienced individual with a passion for education and working with faculty, students, and parents, and is responsible for performing administrative duties including: answering all in-coming calls, meeting and greeting guests, and supporting the work of the Principal and administration. The Registrar performs key tasks related to the compilation and maintenance of student records and files while ensuring information is accurate, and current.

Front Office Receptionist

• Greet and direct visitors with warmth and enthusiasm, determine nature and purpose of visit and direct or escort them to specific destinations.
• Answer all in-coming calls, direct calls to appropriate person and take messages as necessary
• Operate electronic entry system and assist in keeping the campus secure by checking ID of visitors and keeping the sign-in log accurate
• Respond to inquiries about Lakeside Charter Academy such as location, employees within the organization or services provided, as well as student, faculty, and staff questions and inquiries
• Keep front desk area, clean, orderly.
• Attend to minor first aid needs of students, including dispensing medications per confirmed written permission slips
• Serve as a member of the administrative team to participate in all office projects, mailings and events
• Assist Principal through coordination of activities, calendaring and itinerary assistance; schedule telephone calls.
• Assist in organizing various staff functions throughout school year
• All other duties as assigned by administration

Registrar

• Maintain daily attendance records, update rosters, call families of absent students, and prepare for daily check-out
• Maintain student records, including updating student/parent information in all relevant databases and informing faculty/staff of changes throughout the year
• Maintain student files in compliance with state law
• Generate class and household directory lists
• Ensure all grades are updated and entered properly into Power School
• Help faculty with questions regarding Power School
• Confirm transcript accuracy and distribute grade reports digitally.
• Provide transcripts for 8th grade admission applications
• Provide transcripts, letters of recommendation, test scores, cumulative records, and other exit correspondence and additional registrar information to confirmed high school
• Review NC Immunization Requirements for students and facilitate communication of necessary information to relevant families and collection of immunization records for those students
• Transition and update student information between each academic year in Power School and upload new student data from School Admin to PCR

The ideal candidate will have the following educational and work background:

• High school diploma
• Prior administrative assistant and/or registrar experience
• Experience and facility with database management

The ideal candidate will have the following skills and attributes:

• Intermediate to advanced skills in Microsoft Office products
• Excellent written, verbal communication, and problem-solving skills
• Ability to prepare and maintain accurate records
• Ability to prioritize and perform multiple tasks in an organized manner
• Ability to successfully complete duties in an environment with constant interruptions and distractions
• Ability to write reports, business correspondence, and memos
• Ability to be flexible, creative, collaborative, and efficient

Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Job Types: Full-time, Contract

Pay: $33,000.00 - $36,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• working with students: 2 years (Preferred)
• School Registrar: 2 years (Required)

Ability to Relocate:

• Cornelius, NC: Relocate before starting work (Required)

Work Location: In person