Lake Ridge Schools is Hiring a Head Start Administrative Assistant and Safe Environment Coordinator Near Gary, IN
Position Type: Head Start/Head Start Secretary Date Posted: 4/17/2023 Location: Head Start Date Available: 2022-2023 school year Closing Date: until filled Job Position : Administrative Assistant and Safe Environment Coordinator Status Type : Full time Rate of Pay : $15- $18 per hour Start Date: August 1, 2021
Required Skills:
Maintain confidentiality and exercise sound judgment concerning privileged information.
Good written and oral communication.
Good Customer Service
Ability to problem solve
Event Coordination
Record Maintenance
Calendar Management
Supplies/Inventory Management
Payroll Support (timesheets, tracking of hours)
Human Resource Support (management staff files by local, state, and federal guidelines)
Must be a self-starter, on-time and dependable
Able to prioritize, organize, and efficiently meet deadlines
Able to work well with multiple persons including parents, coordinators, managers, staff, vendors, and contractors
MINIMUM EDUCATION AND/OR EXPERIENCE:
High School Diploma or GED
3-5 years general office experience is preferred
CERTIFICATE, LICENSES, REGISTRATIONS:
Registration and approval to work in a childcare facility and continued enrollment with the Criminal History Registry, Federal fingerprint background check, State background check, child abuse/neglect check and sex offender check
Complete the Head Start 101 and Human Resources training
Obtain the Introduction to Child Care Health and Safety Certificate within 30 days of hire
Obtain the CPR/1st Aid Certification within 90 days of hire 9. Obtain the Recognizing and Reporting Child Abuse and Neglect Certificate within 90 days of hire
Participate in a minimum of 15 clock hours of professional development, per year
JOB DUTIES :
Process incoming and outgoing mail and log incoming checks
Filing, photocopying, and preparing mailings
Prepare Payroll for Submission
Ordering, organizing, and distribution of office and classroom supplies
General typing of correspondence and reports as needed
Generate the following binders: Parent Policy Committee
Attend staff meetings and trainings
Assist ERSEA Specialist with income verification of families according to agency policies and procedures and notification of waitlisted and enrolled children
Oversee logistic for Family Engagement Events ( venue, invitation, sign in sheets, snacks etc)
Oversee and coordinate IT Work Orders
Oversee and coordinate Work Orders; Maintenance to all Head Start classrooms, buildings, parking lots, yards, and playgrounds in a responsible and timely manner making safety and compliance to all regulations a priority
Oversee and management of Program Safe Environment Checklists (daily building safety checklist, classroom safety checklist)
Oversee and coordinate monitoring of Program Integrated Pest Management Plan
Oversee and coordinate complete of required Program Emergency Drills ( fire, tornado, active shooter etc)
PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is 1. Ability to: lift to 50 pounds with assistance 2. Periodic bending and stooping 3. Sitting for long periods of time
MENTAL DEMANDS : 1. Job requires mental alertness 2. Ability to anticipate possible crisis situations and deal with them effectively 3. Ability to use good judgment with at-risk client populations