Job Position: Administrative Assistant and Safe Environment Coordinator

Status Type: Full time

Rate of Pay: $15- $18 per hour

Required Skills:

• Maintain confidentiality and exercise sound judgment concerning privileged information.
• Good written and oral communication.
• Good Customer Service
• Ability to problem solve
• Event Coordination
• Record Maintenance
• Calendar Management
• Supplies/Inventory Management
• Payroll Support (timesheets, tracking of hours)
• Human Resource Support (management staff files by local, state, and federal guidelines)
• Must be a self-starter, on-time and dependable
• Able to prioritize, organize, and efficiently meet deadlines
• Able to work well with multiple persons including parents, coordinators, managers, staff, vendors, and contractors

MINIMUM EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED
• 3-5 years general office experience is preferred

CERTIFICATE, LICENSES, REGISTRATIONS:

• Registration and approval to work in a childcare facility and continued enrollment with the Criminal History Registry, Federal fingerprint background check, State background check, child abuse/neglect check and sex offender check
• Complete the Head Start 101 and Human Resources training
• Obtain the Introduction to Child Care Health and Safety Certificate within 30 days of hire
• Obtain the CPR/1st Aid Certification within 90 days of hire 9. Obtain the Recognizing and Reporting Child Abuse and Neglect Certificate within 90 days of hire
• Participate in a minimum of 15 clock hours of professional development, per year

JOB DUTIES:

• Process incoming and outgoing mail and log incoming checks
• Filing, photocopying, and preparing mailings
• Prepare Payroll for Submission
• Ordering, organizing, and distribution of office and classroom supplies
• General typing of correspondence and reports as needed
• Generate the following binders: Parent Policy Committee
• Attend staff meetings and trainings
• Assist ERSEA Specialist with income verification of families according to agency policies and procedures and notification of waitlisted and enrolled children
• Oversee logistic for Family Engagement Events ( venue, invitation, sign in sheets, snacks etc)
• Oversee and coordinate IT Work Orders
• Oversee and coordinate Work Orders; Maintenance to all Head Start classrooms, buildings, parking lots, yards, and playgrounds in a responsible and timely manner making safety and compliance to all regulations a priority
• Oversee and management of Program Safe Environment Checklists (daily building safety checklist, classroom safety checklist)
• Oversee and coordinate monitoring of Program Integrated Pest Management Plan
• Oversee and coordinate complete of required Program Emergency Drills ( fire, tornado, active shooter etc)

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is

1. Ability to: lift to 50 pounds with assistance

2. Periodic bending and stooping

3. Sitting for long periods of time

MENTAL DEMANDS:

1. Job requires mental alertness