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LAGUNA OCEAN FOUNDATION is Hiring an Administrator Near Laguna Beach, CA
ADMINISTRATOR JOB DESCRIPTION
ORGANIZATION DESCRIPTION
Laguna Ocean Foundation (LOF) is a Laguna-based non-profit organization dedicated to sustainable ocean ecosystems along the Laguna Coast (Southern California) through science, education, and community engagement.
We envision an evolving understanding of our local marine resources in order for Laguna Beach to better protect and enhance this valuable wilderness.
Founded in 2003, our programs are built on the participation and contributions of staff, interns, and community volunteers.
SUMMARY
LOF is currently seeking a part-time Administrator to manage the organization’s administration, accounting, human resources and compliance.
The Administrator will report directly to the Managing Director (MD) but will facilitate communications with appropriate personnel.
RESPONSIBILITIES
Performs full-charge bookkeeping through Quickbooks (financials, A/R, A/P, budget, etc.)
Facilitates tax filings with tax professional
Oversees all matters related to HR including staff, docent, and intern recruitment
Conducts interviews and onboarding, exit interviews
Handles all benefits administration (401GO)
Updates the employee handbook and related material
Facilitates training for state requirements
Handles all duties related to payroll, banking, insurance, and other administrative matters
Maintains compliance calendar
Assists with social media and website
Assists with research on administrative matters (e.g., legal requirements, training opportunities, etc.
Assists with preparing proposals
Coordinates outreach events, luncheons, and staff events
Organizes and maintains digital and physical files (including scanning all appropriate physical files)
Picks up and responds to mail
Ensures that all physical material are fully stocked and safely stored
Answers phone calls and emails, and is the first point of contact for inquiries
Other administrative tasks and projects as needed
RELATED SKILLS AND ABILITIES
Knowledge of Google Docs, EXCEL, WORD
Excellent verbal and written communication skills
Experience with Eddy Payroll a Plus
Proficient in all aspects of Quickbooks
Attention to detail and ability to multi-task
Organization skills necessary to ensure timely and regular completion of duties
Ability to maintain confidentiality in the handling of sensitive data and information
Ability to work independently and achieve regular deliverables
Values that align with LOF’s mission
Must be eligible to work in the United States
4-year college degree preferred
Minimum 2 years of related experience
Background in non-profit a Plus
Ability to work 20 hours a week during standard business hours
All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, sexual orientation, gender identity, disability, protected veteran status,