This role will be focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes related to all aspects of Contract Compliance Management. This role must be well organized, have high digital acumen and aptitude, and maintain great interpersonal skills to effectively communicate with both internal and external customers.
Principal Duties:
- Focus will be to lead JCI’s Contract Management related to Diversity & Inclusion.
- Maintain B2Gnow Small Business Enterprise (SBE) system.
- Monitor, audit and enforce Labor Compliance Program in accordance with DIR accepted practices.
- Maintain Certified Payroll system, LCPtracker.
- Verify that appropriate wages are paid on certified payroll, CA prevailing wage determinations.
- Develop and deliver customer reports. Collect all information, maintain organized databases of information, format a presentable report within a specific time range.
- Assist with maintaining CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
- Assist with contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance related matters.
- Perform simple account balancing and reconciliation.
- Be first line of communication to customer, building occupants, and project company.
- Be responsive with telephone calls, emails, and electronic generated work orders.
- Post information to records and databases. Assist maintaining organized document storage databases, SharePoint.
- Provide research, problem solving, and insight into increasing business processes and efficiencies related to Diversity and Inclusion.
- Provide a professionally maintained office environment. Responsible for product orderings and inventory.
- Attend and document meetings during all project phases.
- Perform other duties necessary to provide general administrative support to the O&M team
- Other duties as assigned
Requirements: Bachelor’s degree or equivalent education preferred. High school diploma with 3-5 years similar work experience required. Five years working experiences related to Workforce contract compliance requirements, data collection, document generation. Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications. Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets and data entry required. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers.