• Provides administrative support to multiple professional development staff. Prioritizes projects and deadlines; juggles multiple tasks; and asks for assistance from other administrative support staff, when necessary.
• Serves as a first point of contact to Chairs, faculty and staff in the College of Liberal Arts and Sciences. Works closely with campus and internal partners to gather information on fund usage, fundraising priorities, and general departmental updates for the KU Endowment team. Assists KU Endowment staff, donors and KU departments with information requests.
• Coordinates calendars, arranges appointments, makes reservations, sets meetings, and handles travel arrangements. Processes travel expense reimbursements and documents business expenses.
• Drafts correspondence and gift acknowledgement letters. Prepares forms to help process donor gifts.
• Prepares or runs accounting and donor-related reports (giving history, fund transactions, donor information, and proposals). Searches databases, retrieves information, and prepares reports, sometimes involving researching, analyzing, and compiling non-standardized data or information of a complex nature.
• Takes phone calls from prospective donors and connects them with the appropriate member of the College of Liberal Arts & Sciences team. Reaches out to current major gift prospects on behalf of Development Officers to secure correct information for the routing/charging of recurring gifts.
• Prepares, organizes, and maintains appropriate files for constituency area.
• Works with team to coordinate campus-initiated fundraising projects in consultation with the appropriate internal departments.
• Follows KU Endowment policies and procedures. Is a resource for team members with questions of proper policy and collaborates with Prospect Management & Research team.
• Assists with events and donor recognition programs for the University.
• Coordinates team retreats and on-campus educational opportunities for campus partners.
• Regular and reliable attendance is essential for this position.
• Performs other work as directed or required.

• Requires one to three years (three to six years, preferred) of administrative support experience with considerable skill in development support processes, including regular interaction with staff, faculty, and donors, drafting and processing correspondence, preparing large mailings, scheduling meetings, making travel arrangements, processing reimbursements, etc.
• Experience with Microsoft Office products (Word, Excel, Outlook), and with databases.
• Excellent communication skills and ability to work effectively in a team environment.
• Attention to detail and the ability to exercise good judgment in making decisions are required.
• Knowledge of basic math (including some statistics).
• Demonstrated ability to organize, plan, and set priorities with minimal supervision.
• Ability to establish and maintain effective working relationships inside and outside KU Endowment.
• Prefer familiarity with KU Endowment and the University of Kansas.
• Ability to adapt to new procedures and technology.

• Team work skills
• Excellent verbal and written communication
• Creative problem solving

• Valid motor vehicle license
• Ability to:
  • Speak
  • Hear
  • Sit
  • See
  • Operate office equipment
  • Travel locally
  • Travel nationally
  • Lift up to 20 pounds
  • Lift up to 40 pounds

• 100% employer-paid pension plan
• Health, dental, and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits
• Generous paid leave including holidays, personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life, AD&D, short- and long-term disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance
• KU education assistance
• Free parking

Department: Development
This is a non-management position