PDS Defense, Inc
is seeking an Administrative Assistant 2 in Cedar Rapids, IA .

**US Citizenship is required.**

Responsibilities :

• Works in a confidential and highly responsive relationship with Associate Directors of Engineering
• Also provides administrative support to organization leaders and team members.
• Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes.
• Prepares materials for departmental meetings.
• Coordinates and executes departmental events.
• Coordinates travel for department personnel and assists in expense report preparation.
• May track and maintain departmental budgets and assist management in determining budget requirements.
• Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.
• Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions.
• Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress.
• Maintains office supplies for the department, including tracking, ordering, and organizing.
• Assists in tasks associated with hiring and onboarding of new employees.
• Drafts email communications and announcements at an organizational level.
• Maintains organization charts and distribution lists.
• Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing, and page layout.
• Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.
• Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel.
• Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
• Other administrative tasks, as delegated and requested.

Basic Hiring Criteria :

• High school diploma or equivalent or 2-year degree, with a minimum of 2-3 years of relevant experience.
• Strong Customer service skills and proficiency in Microsoft Office 360 suite.

Desired Qualifications :

• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Office 365, and all products.
• SAP, Concur, and SharePoint experience.
• Strong background in customer service.
• Event planning experience.
• Excellent time management skills and ability to effectively prioritize work.
• High-level problem-solving skills and attention to detail.
• Excellent verbal and written communication skills.
• Self-starter, able to work independently.
• Enjoy working as part of a team and able to work well with others.