Knickerbocker Group is seeking a Project Accountant to join their team of employee-owners! This position will serve as the primary resource to the Controller by supporting the timely processing of vendor invoices, billing administration, reconciliations, and additional accounting and administrative tasks as required. Excellent time management and customer services skills, exceptional attention to detail, and the ability to maintain strict confidentiality and meet all project and financial deadlines are fundamental requirements of the role.

Ideally this individual will be based out of our Boothbay office; however, we may consider one of our other office locations (Portland or Brunswick) after 6 months for the right candidate.

Primary Duties and Responsibilities:

• ACCOUNTS RECEIVABLES BILLING
  • Serve as the primary contact on all construction billing and collaborate with team members on all other company billing.
  • Collaborate with Project Managers to draft, review, and finalize T&M invoices for clients to ensure accurate billing.
  • Run reports of job costs for monthly billing of construction projects.
  • Review vendor bills related to job costs to ensure they are properly coded to the appropriate jobs.
  • Organize backup paperwork for AIA billing for larger projects.
  • Issue statements and send invoices as applicable, ensuring that the proper documents are distributed to the correct audience.
  • Seve as primary owner of outstanding A/R. Follow up with Project Leads and contact clients as needed to ensure payments have been received.
• ACCOUNTS PAYABLES
  • Ensure all vendors are compliant with required paperwork.
  • Set up new vendors in the accounting system.
  • Update and maintain the compliance database.
  • Assist with the annual Compliance Workers Comp Audit.
  • Assure vendor relationships optimize support of field operations.
  • Support the A/P process by downloading, organizing, scanning, and entering vendor bills into Acumatica ERP accounting software.
  • Maintain workflow to ensure vendor bills are entered and approved in a timely manner for payment and for billing.
  • Maintain a weekly Set-to-Pay list of requested payments to vendors from Project Managers.
• GENERAL ACCOUNTING & ADMINISTRATION
  • Document and maintain complete and accurate information for financial transactions.
  • Support A/R, A/P, G/L, and client invoicing processes as necessary.
  • Back up other areas of the finance department as needed by accurately and efficiently entering data to maintain receivables, accounts payable and job costing records for overhead expenses.
  • Mail and track lien waivers from vendors for specific projects.
  • Assist Project Managers with vendor payments, billing questions, job costing, and reporting.
  • Complete monthly credit card reconciliation.
  • Assist Controller with account reconciliations and other tasks as assigned.

Required Qualifications and Experience:

• Minimum 3 to 5 years of related AP/AR/Billing, accounting, or financial experience, required. Experience with construction billing strongly preferred.
• Coursework in Accounting or Bookkeeping preferred.
• Strong working knowledge of accounting principles, standards, and best practices.
• Proficiency in Microsoft Office required, including intermediate proficiency in Excel.
• Database maintenance experience with HRIS programs & ERP systems.
• Strong organizational skills with the ability to prioritize a high-volume workload.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Exhibits a sense of urgency, understands the importance of month-end closing deadlines.
• Positive attitude, teamwork spirit with a willingness to help.

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Excellent medical, dental and vision insurance with employee premiums paid by the Company.
• Health savings account (HSA) option.
• 401K employer sponsored retirement plan options, with an automatic 3% weekly employer contribution after 12 months.
• Life insurance, short-term and long-term disability insurance, at no expense, with the option to enroll in supplemental life insurance.
• Employee Assistance Program (EAP).
• Employee Stock Ownership Program (ESOP).
• Generous paid time off and paid holidays.
• Generous Parental Leave policy.
• Generous Continuing Education and Professional Licensing Reimbursement policy.
• Employer sponsored pet insurance.
• Workplace flexibility.

CULTURE

As a 100% employee-owned company, we strive for balance. We value spending time with our families, being active in our communities, and celebrating all Maine has to offer. Knickerbocker Group has repeatedly been recognized as a Best Place to Work in Maine and as both Best Architect and Best Builder in Maine by Down East magazine. If you’re excited to join a team of amazing people who work together on top-tier residential and commercial projects, you’ve come to the right place!

ABOUT KNICKERBOCKER GROUP

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm offering architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces throughout Maine. With offices in Boothbay, Portland, and soon to be Brunswick we are a group of inspired collaborators who are committed to craft and creativity, from design to implementation in the field. Our work is renowned for its rooted-in-Maine quality and recognized nationally. Our employee-owners are fueled by continuous learning, interdisciplinary brainstorming (e.g., designer mason carpenter), and passion for fine-tuning the design-build process. With 45 years of experience, we seamlessly provide the highest level of product and service to our clients. We offer workplace flexibility, while also maintaining a fun, dynamic environment where team members are enabled to listen, share, detail, innovate, and create impactful work.

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.