Accounting Administrative Assistant I, II, or III – Treasurer’s Office – Full-time – Non-exempt. Accounting Admin Asst. I, Grade 35, Steps 1-3, $19.66-$20.83/Hr, Accounting Admin Asst. II, Grade 36, Steps 1-3, $20.81-$22.07/Hr, Accounting Admin Asst. III. Grade 38, Steps 1-3, $ $23.41-$24.82/Hr. DOQ, – First review 5/3/2024, Open until filled. 

Accounting Admin. Asst. I

Performs routine to moderately complex clerical support and accounting duties within assigned work area following established instructions and procedures. Examples of support functions include billing, accepting payments, reconciling accounts, record-keeping, file maintenance, data entry, preparation of standard reports and forms, receiving and conveying information, and working with the public. Responsible for the flow and completion of assigned work within general guidelines, and may require the exercise of some judgment in application.

Accounting Admin. Asst. II

Performs routine to moderately complex clerical support and accounting duties within assigned work area following established instructions and procedures. Examples of support functions include billing, accepting payments, reconciling accounts, record-keeping, file maintenance, data entry, preparation of standard reports and forms, receiving and conveying information, and working with the public. May function as the only or principal clerical employee in a work area. Responsible for the flow and completion of assigned work within general guidelines, and may require the exercise of some judgment in application.

Accounting Admin. Asst. III

Performs advanced, or technically difficult accounting, administrative and system software duties requiring frequent exercise of independent judgment. Typical responsibilities include preparation and monitoring of billing, reconciling accounts, file maintenance, compilation of standard reports or budget records, providing information to the public, preparing operating or statistical reports, maintaining records and databases, entering data into specialty programs, and coordinating office functions

Accounting Admin. Asst. I

1. Receives payments, documents or samples at the counter, and records or processes the transaction.
2. Posts revenue, balances accounts, and prepares bank deposits.
3. Prepares and sends out billing statements, and follows up with collections actions if needed.
4. Enters accounts payable invoices and posts to correct job cost. 
5. Answers incoming calls or directs callers as appropriate, and also assists the public in person. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations.
6. Reviews for accuracy, and processes accounting, payroll or other documents following established instructions or applicable laws and regulations.
7. Enters data into electronic or manual records systems, including databases or spreadsheets. Verifies accuracy of information entered. Compiles department data and prepares scheduled or special reports. 
8. Establishes, updates, maintains, retrieves data from, and purges manual or electronic files according to standard procedures.
9. Resolves typical problems or issues encountered in performance of job duties. Maintains effective working relationships with employees or the public. 
10. Utilizes standardized guidelines and regulations to determine eligibility for services provided for or approved by the department.
11. Prepares or edits correspondence, forms, county licenses or certificates, or other department documents using standard office or specialized software applications. 
12. Maintains petty cash for the department; prepares outgoing mail.
13. Operates standard office machines including a personal computer, multi-line telephone, photocopier, facsimile, or other equipment required in the performance of assignments.

Accounting Admin. Asst. II

1. Receives payments, documents or samples at the counter, and records or processes the transaction.
2. Posts revenue, balances accounts, and prepares bank deposits.
3. Prepares and sends out billing statements, and follows up with collections actions if needed.
4. Enters accounts payable invoices and posts to correct job cost.
5. Answers incoming calls or directs callers as appropriate, and also assists the public in person. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations. 
6. Reviews for accuracy, and processes accounting, payroll or other documents following established instructions or applicable laws and regulations.
7. Enters data into electronic or manual records systems, including databases or spreadsheets. Verifies accuracy of information entered. Compiles department data and prepares scheduled or special reports.
8. Establishes, updates, maintains, retrieves data from, and purges manual or electronic files according to standard procedures. 
9. Resolves typical problems or issues encountered in performance of job duties. Maintains effective working relationships with employees or the public.
10. Utilizes standardized guidelines and regulations to determine eligibility for services provided for or approved by the department.
11. Prepares or edits correspondence, forms, county licenses or certificates, or other department documents using standard office or specialized software applications. 
12. Maintains petty cash for the department; prepares outgoing mail.
13. Operates standard office machines including a personal computer, multi-line telephone, photocopier, facsimile, or other equipment required in the performance of assignments.

Accounting Admin. Asst. III

1. Verifies and processes specialized or non-routine accounting transactions such as tax adjustments, revenue distribution, etc. Reviews documentation for accuracy, proper coding, and conformance to requirements. Enters transactions into financial accounting system, and taxation sub-ledgers maintaining consistently accurate information.
2. Tracks all revenue and adjusts accounts following established guidelines and procedures. Corrects posting errors, performs tax recalculations and updates financial records.
3. Monitors overall tax revenue budget, and verifies revenues sources are tracking accordingly. Performs bank and account reconciliations and assists with budget preparation.
4. Compiles and verifies tax data for budget, payroll, contracts, or other statistical reports. Provides reports and analysis in the form of summaries, graphs and charts. Utilizes spreadsheets and other tools for generating various reports and displaying data.
5. Maintains journals in the general ledger and sub-ledgers of the financial software, and reconciles related reports daily, monthly and annually. Prepares monthly revenue and various standard reports. Summarizes accounts, and determines outstanding balances. 
6. Establishes, maintains, and updates files, lists, and records for computerized or manual recordkeeping systems in the tax software. Searches files and records for information as needed.
7. Prepares expense vouchers, and other related requisitions for assigned department ensuring proper approvals and coding. Orders office supplies and equipment for the department, and maintains inventory.
8. Provides training to staff on accounting guidelines and procedures, and answers questions on transactions.
9. Assists in the foreclosure and distraint processed in addition to responding to questions from the public regarding accounting transactions, and follows up on and resolves issues as needed.
10. Works with the various Districts within Klickitat County that the Treasurer’s Office acts as the Ex-Officio Treasurer for resolving problems, complaints or emergencies affecting availability or the quality of service.

Accounting Admin. Asst. I or II

• Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include knowledge specific to the assigned department and/or specialized skills. 
• Knowledge of basic math, and basic bookkeeping or accounting principles and practices. 
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems. 
• Knowledge and ability to use standard office software programs including email, word processing, accounting, and/or database applications. 
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be: 
  • High school diploma or GED and two to four years of progressively responsible bookkeeping or general accounting experience, preferably in government accounting.One year of related college or business school course work may be substituted for one year of experience

Accounting Admin. Asst. III

•  Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include knowledge specific to the assigned department and/or specialized skills. 
• Knowledge of basic math, and basic bookkeeping or accounting principles and practices. 
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems. 
• Knowledge and ability to use standard office software programs including email, word processing, accounting, and/or database applications.
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be
  • High school diploma or GED and four to six years of progressively responsible bookkeeping or general accounting experience, preferably in government accounting. Two years of related college or business school course work may be substituted for two years of experience

Valid state driver's license in state of residence.