At WesTech Engineering, LLC, we believe in a sustainable future where wastewater is treated and purified to its highest potential. At our company, you won't just work alongside the best and brightest minds; you'll be an essential part of a supportive and inclusive community that values diversity and fosters collaboration. We value your ideas and encourage you to bring your creativity to the table. As a member of our team, you'll have opportunities for professional development and advancement, the chance to impact lives, shape industries, and leave a lasting legacy. Our mission is to revolutionize the wastewater treatment landscape, and we need passionate, talented, motivated individuals like you to help us reach new heights.
Position Summary:
We are seeking a motivated Administrative Assistant to join our legal team. The ideal candidate will be responsible for providing comprehensive administrative support, handling a variety of tasks ranging from research projects, document review, internal investigations, to coordination between internal departments and external legal firms. Exceptional Microsoft Word and Excel skills, critical thinking, and the ability to work independently are crucial for success in this role.
Some of the work that you will do:

• Legal Support: Report directly to our in-house attorney, assisting with legal and risk matters, including document preparation, legal research, and risk assessment.
• Investigations: Assist in internal investigations by gathering and organizing information, maintaining documentation, and preparing reports as needed.
• Template Management: Develop and maintain templates for legal documents, contracts, and correspondence, ensuring accuracy and compliance with company standards.
• Internal Coordination: Act as the primary liaison between the legal department and other internal departments, facilitating communication and collaboration on various projects.
• Assist with items such as Leins, Surety Bonds, Certificate of Insurance creation/ renewal, and Workers Compensation Claims.
• Microsoft Office Expertise: Utilize advanced features of Microsoft Word and Excel to create and edit complex legal documents, spreadsheets, presentations, and reports efficiently.
• Interdepartmental Communication: Coordinate communication between internal managers and external legal firms to ensure timely exchange of information and documents.
• Contract Review and Analysis: Review and analyze contracts and legal documents to identify key information, potential risks, and provide insightful recommendations to the legal team.
• Critical Thinking: Apply critical thinking skills to assess complex legal situations and provide informed recommendations to support decision-making processes.
• Independent Work: Demonstrate the ability to work autonomously, managing multiple tasks with minimal supervision, while maintaining accuracy and attention to detail.

Here are the skills that you need:

• Education: High School graduate or equivalent

• Experience: At least 4 years of related experience or a combination of education and experience.
• Strong grammar, writing, and proofreading skills
• Advanced computer skills including MS Office products including Office 365, Word, Excel, Outlook, Teams, and PDF-XChange Editor
• Detail-oriented with strong organizational and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication and customer service skills
• Advanced clerical skills
• Demonstrated critical thinking and problem-solving abilities

Here are the skills that will set you apart:

• Associates degree, Paralegal certification, relevant post-high school training, certification, or coursework related to law, compliance, risk, or insurance
• Paralegal experience or experience as an administrative assistant in a legal environment or similar role.
• Experience tracking time for billable hours.
• Ability to Gatekeep, manage expectations, and prioritize effectively
• Experience coordinating and/or managing projects, Legal Research, Internal Investigations, Compliance, and/or Insurance claims.
• Experience with ISNet or Avetta.
• Knowledge of legal terminology, processes, and procedures
• Strong customer service orientation

Physical Requirements

• Ability to remain sedentary for long periods.
• Frequently required to sit, talk, hear, and see. Specific vision abilities required by this job include close vision and distance vision
• Regularly required to move around the facility
• Occasionally required to lift and/or move up to 40 pounds

The great perks and benefits that we offer:
At WesTech Engineering, LLC, we value our team members and want to ensure their success and happiness. Join us and gain access to competitive compensation, comprehensive benefits, and unique perks that allow you to thrive both professionally and personally.
That's why we offer:

• Competitive salary and performance-based annual bonuses
• Dollar-for-dollar 401K match of 6%
• Comprehensive health and wellness benefits package with an onsite medical facility, company HSA contribution, Paid Parental Leave, Employee Assistance Program and so much more
• Company-paid Life Insurance, Accidental Death and Dismemberment, and Long-term Disability
• PTO plan and Paid Holidays
• Tuition Reimbursement
• Company celebrations, summer parties, volunteer opportunities, games, prize drawings, and more!
• The satisfaction of knowing you're contributing to a greener, cleaner future!

WesTech Engineering LLC is considered an equal-opportunity employer and embraces diversity and equality by creating an environment of inclusion.