Job description

Position Summary:

KG Graphics is seeking an Office Administrator who is able to manage day to day office duties.

KG Graphics is currently seeking a reliable and detail-oriented Office Administrator to join our team. The Office Administrator will play a key role in ensuring the smooth and efficient operation of our office. The ideal candidate will be organized, proactive, and possess excellent communication and multitasking skills. This role involves a wide range of activities including administrative duties, office organization, and customer service. This in not a Graphic Design related position.

Responsibilities:

• Greet visitors, answer telephone calls, and respond to inquiries in a professional and courteous manner.
• Perform general office administrative tasks, including maintaining orders, and handling incoming and outgoing mail.
• Responding to emails and quoting jobs
• Organize and file important documents, both physical and electronic, to maintain an efficient filing system
• Utilize QuickBooks to manage financial transactions, including, invoicing, quoting estimates, taking payments and/or reaching out for payment
• Support the office staff with various administrative tasks, such as data entry, filing, and organizing documents.
• Collaborate with team members to support office operations, check behind orders and ensure tasks are completed efficiently.
• Help maintain office cleanliness and organization to ensure a professional and welcoming environment.
• Help with purchasing
• Reaching out to new potential customers (Bonus $$ offered)
• Adhere to company policies and procedures, including handling confidential information with discretion.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines, multitask and prioritize work
• Strong analytical and problem-solving skills
• Basic to modern math is a plus. This position deals a lot with invoicing and quoting.
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to act with integrity, professionalism, and confidentiality
• Knowledge of office administrator responsibilities, systems, and procedures
• Experience with MS Office & Google Workspace applications is a plus
• A creative mind with an ability to suggest improvements
• Familiarity with QuickBooks or other accounting software is a plus
• Previous experience in budgeting or financial management is a plus
• Willing to learn new things and bring new ideas into place
• Experience with office equipment (printers, scanners, etc.) and office software.
• Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 to 50 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

Minimum Education and Experience Requirements:

• A high school diploma or equivalent

This in not a Graphic Design related position.

Job Types: Full-time, Part-time

Expected hours: 32 – 40 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person