Law Office Manager

About us:

Kennedy Legal Services, LLC (DBA Kennedy Tax Solutions) has been actively involved in the tax controversy area of law for 30 years. We have assisted thousands of clients in solving their tax issue(s) with federal and state taxing agencies. We believe every tax problem has a solution; a solution that allows our clients the opportunity to conclude on the tax issues they once believed were unsolvable. We address complex tax issues on the state and federal level, with creative solutions designed to quickly and efficiently solve the client’s tax issue(s). We practice a blend of tax, law and accounting services

We’re committed to an uncommonly genuine way of being with our prospects, our clients and each other. Our culture values transparency and co-creativity. It’s supportive and growth-oriented. We help individuals and business owners grow past their current tax issues. In that relationship it requires each of us an openness to grow, personally and professionally.

Your role:

As our Office Manager, you’ll be a vital member of our Leadership Team and have responsibility for ensuring the company’s coordinated efforts for smooth and effective tax resolution. You’ll fulfill both operational and strategic roles, manage elements of the staff, and establish an administrative strategy for the profitable long-term growth of the business that’s in alignment with our vision, our values and our brand.

You’re the person we’re looking for if you:

• Thrive in an environment that’s both disciplined in the execution of its strategic plans and flexible in its response to changing circumstances
• Have excellent analytic, budgeting, legal, accounting and financial management skills
• Think strategically as well as tactically
• Respond proactively to what the business is calling you to see and to do
• Can easily start or coordinate necessary information to people with every level of the business
• Being able to differentiate between urgent and important tasks

….and if you’re someone who loves:

• Proactively solving problems that help others and leave things better than you found them
• Producing results on your own as well as through the people you work with
• Developing systems and transforming existing systems into ones that are more flexible, accurate, reliable and easy to use
• Learning and growing (which includes the willingness to admit what you don’t know)
• Digging beneath the surface of things for root causes so you can treat the problem rather than the symptoms
• Helping business owners overcome the unique challenges they experience

This is an opportunity for you to have a big impact at a company with an established brand and loyal following, a place where you can discover more of yourself, work with a team of smart and caring people, and have a hand in creating something truly exceptional.

What you'll do:

· Develop and maintain current CRM software for optimization of business efficiencies

· Implement any and all cutting-edge hardware/software products that increases office efficiencies

· Responsible for developing, implementing and improving office systems, policies, procedures and standards to guide and improve the operations of the office

· Responsible for managing office services by ensuring office operations, systems and procedures are organized, correspondences are controlled, filing systems are properly designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

· Ability to stay on task, in a multi-task busy work environment

· Monitor billings and collections and assist in monthly accounting close

· Coordinate and oversee potential client follow-up in sales cycle

· Point person for office matters covering bills, mailings, supplies orders, filing and errands

· Coordinate with IT and equipment vendor(s) office equipment, software and network maintenance and needed procurement

· Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

· Contact (call or email) potential clients and existing clients for needed information

· Manage owner and staff schedules, calendars and appointments

· Ensure that monthly business results are measured against standards, while making necessary changes along the way

· Responsible for recruiting staff for the office and providing orientation and training to new employees

· Handle customer inquiries and complaints

· Maintain a safe and secure working environment

What you'll need:

• High technical skills with hardware and software
• An Associate or Bachelor’s degree or the equivalent proven office management or experience in a law, finance, or accounting office setting. Applicants without the prior experience need not apply
• Clear communication skills, both written and verbal
• Exceptional attention to detail
• United States residency and eligibility to work in the United States

What we offer:

• Competitive salary
• 401(k) with 4% matching contributions
• 10 paid holidays
• 1 week’s paid vacation after six months
• Medical and insurance or supplement negotiable
• A world-class, committed team that gets things done—and cares about you as a person, not just the results you produce
• An open and honest work environment in which your voice is heard and you matter
• The opportunity to do work that makes a meaningful difference in people’s lives and to grow with an expanding, well-established company that thrives on creativity and innovation through continuous process improvement

How to apply:

If this sounds like you, please email a resume and cover letter telling us about yourself.

Job Type: Full-time

Pay: Up to $28.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Law, Finance or Accounting: 3 years (Required)

Work Location: In person