Summary:

This position oversees and actively participates in the administrative functions and operational efficiency of the organization. This role requires a blend of managerial skills and technical know-how to ensure smooth office operations, effective coordination among departments, and the maintenance of systems, including ERP software.

Responsibilities:

Team Leadership & Collaboration:

• Lead, train, and motivate administrative staff to deliver high-quality services.
• Work alongside team members to complete tasks and ensure operational efficiency.
• Foster a collaborative culture, ensuring alignment with the company's goals and standards.
• Set individual and team goals and provide performance feedback.

Operations & Administration Management:

• Manage and participate in daily office operations, ensuring efficiency and adherence to company policies.
• Oversee sales orders, purchasing, logistics, RMA, and manufacturing and service work orders to streamline workflows.
• Develop and refine operational policies, ensuring compliance with company standards and regulatory requirements.
• Manage inventory control and ensure timely procurement of office supplies and equipment.
• Support administrative tasks, including office management, project planning, and executive assistance.

ERP & IT System Maintenance:

• Oversee the use and maintenance of the ERP system.
• Coordinate with external IT providers for installation, configuration, and advanced maintenance of the ERP system.
• Perform light computer and network maintenance, troubleshoot technical issues, and coordinate with external IT providers.
• Implement data backup and cybersecurity protocols to protect sensitive information.

Reporting & Process Improvement:

• Analyze department and organizational performance data to identify trends and areas for improvement.
• Prepare reports on KPIs, expenses, and key operational metrics for senior management.
• Suggest and implement process improvements to drive productivity and cost-effectiveness.

Qualifications:

• Degree or experience in Business Administration, Office Management, Information Technology, or a related field.
• Strong organizational, communication, and problem-solving skills.
• Detail-oriented, thorough, and meticulous.
• Familiarity with ERP systems and basic computer/network maintenance.

About Us:

Kashiyama is a global leader in vacuum pump manufacturing, delivering cutting-edge solutions for the semiconductor and high-tech manufacturing industries, as well as research institutes. Headquartered in Japan, Kashiyama-USA is undergoing a strategic transformation to enhance our commitment to excellence and innovation. We are looking for a motivated and talented individual to join our team and contribute to these advancements. Learn more about us at Kashiyama.com.

Job Type: Full-time

Pay: $70,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Fremont, CA 94538 (Required)

Ability to Relocate:

• Fremont, CA 94538: Relocate before starting work (Required)

Work Location: In person