Primary Purpose

This position is responsible for assisting with the general administrative functions and activities of the office.

Education And Experience

High school degree or GED. Proficiency in Microsoft Office, specifically Word and Excel. Word processing skills, ability to multi-task in a fast-paced environment, must possess excellent organizational skills and effective oral and written communication skills. Preferred familiarity with electronic health record system and can be flexible with work schedule.

Essential Duties and Responsibilities

• Assist clients with the completion of intake process including paperwork, checking insurance, building new client charts, and scheduling initial appointments.
• Update client charts and schedule appointments for new services or provider transfers.
• Assist with DHS and Outpatient referrals.
• Assist with engagement.
• Provide coverage for receptionist and medical assistant as needed.
• Track staff certifications, birthdays, and anniversaries.
• Assist in planning events.
• Assist with TFP recruitment and retention.
• Coordinate travel accommodations.
• Work under the supervision of the Office Manager, completing a variety of tasks designed to ensure the smooth operation of the agency's office and clinical record system.
• Coordinate meetings and schedule meeting spaces.
• Coordinate the flow of information between multiple sources including the public, staff members, client charts, agency digital files, and office voicemail boxes.
• Maintain records (requests, archiving, and purging) related to dissemination of confidential clinical information within the agency and between agencies.
• Attend trainings, meetings, and events as assigned.
• Assist in scheduling appointments/meetings and maintaining calendars, as needed.
• Assist in preparation of clinical presentations, meetings, and educational trainings.
• Provide clerical and other necessary support to staff.
• Answer main line phone calls; answer and route phone calls for staff and check front desk voice mail routinely throughout the day.
• Copy and scan documents.
• Send faxes, letters, and other communications.
• Draft correspondence.
• Perform data entry and word processing as needed.
• Help track and prioritize information to be read and processed by due date.
• Perform other related work as assigned.

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.

Become a member of the Kairos Team! Benefits available to full time Kairos employees (.75 FTE to 1.0 FTE) include:

Who We Are

Since 1977, we have sought to focus on each instant as providing an opportunity for a therapeutic intervention, a teachable moment. We collaborate with young people, families, and communities across Oregon to provide intensive mental health services and instill hope. We understand and value mental and emotional wellness, and aim to provide opportunities for understanding, healing, and growth in safe and stable environments where every client can achieve excellence.

Mission

"We collaborate with young people, families, and communities to provide intensive mental health services and supports, promote mental wellness, and instill hope."

Vision

A region of communities that understands and values mental and emotional wellness, in which all youth and their families have appropriate support and care.

Values

We value:

Dignity, respect, and appreciation for those we serve and each other.
Opportunity for understanding, healing, and growth.
Safe and stable environments.
Individual voice and diversity.
Excellence and achievement.
Identifying options when none seem available.
Innovation.
Lifelong learning.
Resilience and recovery.