DESCRIPTION

Reporting to the Executive Director of Development (EDOD), School of Biological Sciences, the Development Associate will provide confidential research, analysis and analytical support for Biological Sciences development team. Duties include research of various topics relevant to work with alumni, prospects and other key external constituencies; review, process and reconcile fiscal entries and reports and partner with the EDOD to monitor unit operational budget; prepare synopses and summaries for University Development and Biological Sciences leadership; draft, edit and proofread correspondence, briefings and reports for prospects, donors and campus leaders; and update and maintain Advancement CRM with timely information on behalf of the unit team. Responsible for independent problem-solving and performing duties with excellent customer service and attention to detail in a fast-paced, highly-collaborative office, demonstrating utmost courtesy, confidentiality and an accountable approach to accomplishing work. Assist with planning high-level meetings and visits including prospects, donors, volunteers and campus leaders and prepare meeting and briefing materials.

Implements noncomplex programs, events and/or communication strategies designed to inform key constituencies of institutional programs, activities, policies, and practices.

• Occasional overtime may be required, including evenings and weekends as workload demands.

  QUALIFICATIONS

• Graduation from college with study in a related field; or an equivalent combination of education and experience.

• Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

• Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional and educational backgrounds.

• Organizational skills including skill to meet prescribed deadlines; event planning skills. Skill in project management and accountability to meet deadlines. Strong organizational and time management skills. Detail oriented with demonstrated ability to set priorities.

• Demonstrated ability to recognize and respect issues of a sensitive or donor confidentiality. Demonstrated integrity, dependability, sound judgment, diplomacy and resourcefulness, with a strong work ethic.

• Excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions in a fast-paced operation while demonstrating strong attention to detail.

• Experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation and typographical errors.

• High degree of tact, diplomacy, judgment and sensitivity. Demonstrated ability to maintain confidentiality in all matters. Ability to ensure that appropriate standards of courtesy and service are maintained.

• Demonstrated competency and commitment to equity, diversity and inclusion. Demonstrated understanding of the importance of ensuring an equitable, inclusive and diverse working environment, with the ability to work as a part of a collaborative team.

• Ability to enter, edit, retrieve information, recognize errors and initiate corrections while using standard software applications, such as Microsoft and Adobe applications, mail merge and email programs.

• Analytical and critical thinking skills. Ability to recognize problems, present alternatives, implement solutions and follow through to ensure effective change.

• Working knowledge of current management principles and practices. Demonstrated ability to analyze and manage budgets.

• Experience effectively communicating in person, on the phone and in writing to a diverse population including VIP external constituents, leadership, academics, students and staff, etc.

• Demonstrated ability to research topics and gather information using the organizational and internet resources. General understanding of and comfort with information technology.

• Previous experience assisting in the process of preparing presentation and reports.

• Applicable computer skills.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Must have access to reliable transportation and a valid California Driver's License.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.