RESPONSIBLE TO:

Deputy and Director of Prothonotary

OBJECTIVE:

To perform specialized departmental clerical duties and responsibilities within the department.

QUALIFICATIONS:

A. EDUCATION/TRAINING:

1. High School Diploma or equivalent required, plus some business/clerical and computer training.

B. WORK EXPERIENCE

1. 1-2 years work experience in an office setting, court system preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

1. Must be able to speak and understand the English language as well as follow oral and written instruction.

2. Must possess initiative and problem-solving skills.

3. Must possess the flexibility to function both independently and efficiently with general public, government officials, staff, and others.

4. Must maintain personal integrity.

5. Must possess the ability to multi-task while meeting deadlines.

6. Must maintain confidentiality in regards to county information and records.

7. Must possess the ability to learn county and legal rules, procedures, and practices.

8. Must possess the ability to learn assigned clericals tasks and adhere to prescribed departmental procedures.

9. Must possess the knowledge and ability to practice current and accurate usage of grammar, spelling, and filing procedures.

10. Must possess the technical knowledge of operating personal computers, typewriters, and other office equipment as necessary with accuracy and reasonable speed.

11. Must possess the ability to perform simple math calculations with accuracy and reasonable speed.

PHYSICAL AND MENTAL REQUIREMENTS:

1. Must be able to sit, stand, and walk intermittently throughout the workday with frequent twisting, stooping, bending, reaching, grasping, and lifting/carrying objects weighing a maximum of 20 pounds necessary to carry out essential job duties.

2. Dexterity requirements range from coordinated movements of fingers/hands to simple movements of feet/legs/torso as necessary to carry out essential job duties.

3. Must demonstrate emotional stability.

4. Must be able to pass a background check.

DUTIES AND RESPONSIBILITIES:

1. Types letters, reports, memos, and other documents required by the department staff.

2. Sorts, copies, and/or files correspondence and documents within the department.

3. Maintains department’s accounts receivable and accounts payable.

4. Answers telephones and takes messages/transfers calls to proper individuals.

5. Greets and assists the general public by taking or providing information, receiving payments, or directing them to the proper location.

6. Processes required department documents, forms, and reports as required.

7. Updates information to the computer database.

8. Dockets and/or expunges cases when required.

9. Maintains inventory of supplies.

10. Assists staff with clerical duties in absence of other clerical staff members, or as needed.

11. Assists in collecting monies due to department.

12. Compiles data within the department for completion of reports.

13. Performs other job-related duties as required.

WORKING CONDITIONS:

1. Works indoors in adequate work space, lighting, temperatures, and ventilation.

2. Average indoor and outdoor exposure to noise, stress, and disruptions.

3. Normal indoor exposure to dust/dirt.

Job Type: Full-time

Pay: From $14.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person