Medical Records Clerk II supports operational functions including the timely and accurate submission of birth and death registrations, release of information in compliance with HIPAA regulations and internal privacy policies, and performs document management functions including scanning and indexing of paper documentation.

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Accurate and timely completion of birth certificates, works with Nursing staff and patients to obtain birth certificate information. Enters birth information into the state registry system
• Accurate and timely completion of death certificates including fetal deaths, verifies each expired patient has a “case” entered in the Electronic Death Registry System and that all required sections have been entered accurately and complete. Works with providers if support is needed on troubleshooting, creating amendments or provisioning in EDRS
• Performs duties that include the timely retrieval, preparation, scanning, indexing, and quality analysis of paper documentation.
• Handles emergent release of information requests and provides support for patient continuity of care, appeals/denials record distribution, and chart copies for transfer of patients to external facilities.
• Provides on site support for patient walk-ins.
• Destruction of medical records in accordance with the established destruction policy
• Maintains established quality and productivity standards.

EDUCATIONAL/TRAINING REQUIREMENTS:

Education includes High School Diploma or GED

_________________________________________________________________________

CERTIFICATES, LICENSES, AND REGISTRATION:

RHIA or RHIT preferred.

_________________________________________________________________________

EXPERIENCE REQUIREMENTS:

Prior HIM experience preferred. Microsoft Office experience preferred.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.