Overview:

We are seeking a detail-oriented and organized individual to join our accounting department as a Clerical Assistant. The ideal candidate will provide essential administrative support to ensure the efficient operation of our accounting team. This role offers an opportunity to gain valuable experience in financial operations within a dynamic organization.

Responsibilities:

1. Data Entry and Record-Keeping:

• Input financial data into accounting software with accuracy and efficiency.
• Maintain and update records of transactions, invoices, payments, and expenses.
• Assist in organizing and maintaining financial files and documentation.

2. Assistance with Accounts Payable and Receivable:

• Support the accounts payable process by verifying invoices, coding expenses, and preparing payment batches.
• Assist in processing incoming payments, reconciling accounts receivable, and resolving discrepancies.

3. Financial Reporting Support:

• Assist in compiling and preparing financial reports, statements, and analyses as needed.
• Aid in gathering data and generating ad-hoc reports for management or regulatory purposes.

4. Administrative Support:

• Assist accounting staff with general administrative tasks, including filing, scanning, and photocopying documents.
• Coordinate meetings, appointments, and travel arrangements for accounting team members.

5. Communication and Correspondence:

• Liaise with vendors, clients, and internal departments to resolve billing inquiries or discrepancies.
• Respond to emails and phone calls in a timely and professional manner, directing inquiries to the appropriate personnel.

6. Compliance and Documentation:

• Assist in ensuring compliance with financial regulations and company policies.
• Maintain confidentiality of financial information and adhere to security protocols.

Qualifications:

• High school diploma or equivalent; additional education in accounting or related field is a plus.
• Proven experience in a clerical or administrative role, preferably within an accounting or finance department.
• Proficiency in MS Office Suite, particularly Excel and Word, with the ability to learn accounting software quickly.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Chatsworth, CA 91311: Relocate before starting work (Required)

Work Location: In person