Position Title: Office/ Administrative Assistant – Part Time (24 Hours - 9-5 or 8-4, 3 days per week)

Role Summary / Purpose

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our office. Candidates should be able to assist senior management and all office site visitors to the company by handling office tasks (file management, mail management, general office), providing polite and professional assistance via phone, mail, and e-mail, managing calendars, and generally being a helpful and positive presence in the workplace.

This role favors candidates that are professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Successful candidates will meet all the basic requirements of this job posting and several of the desire characteristics, as well as have a strong sense of accountability, be detail oriented, and have an outgoing and pleasant personality.

Starting as Part-time but with chances to be full time in the near future if required.

Essential Responsibilities:

• Handling general office tasks: filing, generating reports, answering phones, greeting visitors, calendar management (booking and conflict resolution), supplies procurement.
• Assist with the management of invoices: collection, scanning, and organizing. Assist with office management tasks such as ordering supplies, maintaining records, and managing office equipment.
• Use Microsoft Suite and QuickBooks to generate reports, transcribe minutes from meetings, and create presentations as needed.
• Maintain accurate and up-to-date records and files.
• Customer Service: Greet and assist visitors, maintain polite and professional communication via phone, e-mail, and mail, screening phone calls and routing callers to the appropriate party.
• Anticipate the needs of others in order to ensure their seamless and positive experience. Assist with customer service tasks such as responding to inquiries and resolving issues in a professional manner
• Collaborates with all departments to facilitate best outcomes for client/customers.
• Performs other related duties as required.

Qualifications/ Requirements:

• High School Graduate or GED equivalent with 10 years’ experience OR Associate's degree from an accredited secondary school
• 5 years’ of prior administrative experience.
• Must be fluent in English and Spanish and willing to provide translation services Spanish <> English for team members
• Ability to work in the Princeton office no less than 3 days per week
• Prior experience using QuickBooks and Microsoft Office Suite are a must
• Prior experience working for a Construction Company
• Prior experience processing certified and/or prevailing wage payroll.
• Prior experience creating AIA's and payment waivers

Desired Characteristics

• Ability to work independently as well as part of a team
• Attention to detail.
• Desire to be proactive and create a positive experience for others
• Valid driver’s license
• Experience working in a collaborative environment and promoting a teamwork mentality
• Excellent time management and organizational skills and experience establishing guidelines in these areas for others
• Strong internal and external customer service focus, with a genuine desire to assist others, and a friendly and approachable demeanor.
• Excellent phone etiquette and professional communication skills
• Capable of handling multiple issues and/or projects simultaneously and executing to completion
• Strong sense of personal accountability

Location

The required location for this onsite role is in our Princeton office.

Additional Eligibility Requirement

JAS Group Enterprise Incorporated will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of reference checks and/or background checks as required by specific client contracts.

Is remote work offered for this position offered: No

Number of Job Openings: 1

About JAS Group Enterprise Incorporated (JAS)

JAS is a New Jersey based construction management firm that brings years of experience, teamwork, and senior leadership to every project.

JAS provides a wide range of Construction and Construction Management Services designed to maximize value for clients and investors. They are led by experienced professionals in all aspects of the business of construction and are focused on enhancing the client’s interests in a thoughtful way.

JAS is a New Jersey Certified MBE. They are a family owned and operated business since 2003 with locations in New Jersey.

JAS is an experienced provider of construction services. For over a decade, we have supplied quality workmanship to wide range of clients.

Benefits

JAS Group Enterprise Incorporated offers a great work environment, opportunities to challenge and develop yourself and competitive industry compensation.

Disclaimer

JAS Group Enterprise Incorporated is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JAS Group Enterprise Incorporated is NOT accepting unsolicited assistance from search firms. All resumes submitted by search firms to any employee of JAS Group Enterprise Incorporated in any fashion without a valid written search agreement in place will be deemed the sole property of JAS Group Enterprise Incorporated. No fee will be paid if a candidate is hired by JAS Group Enterprise Incorporated based upon an unsolicited referral.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 24 per week

Schedule:

• 8 hour shift

Application Question(s):

• Do you have prior experience working in a Construction industry environment and creating AIA's and payment waivers?

Experience:

• Administrative: 5 years (Required)
• Microsoft Office: 1 year (Required)
• QuickBooks: 1 year (Required)
• Payroll: 1 year (Required)

Ability to Relocate:

• Princeton, NJ 08540: Relocate before starting work (Required)

Work Location: In person