secondary Office Manager

Qualifications

High school diploma two years of business college preferred

Proficiency in oral and written communication

Ability to establish and maintain cooperative working relationships

Ability to type 40 words per minute

Proficiency in computer skills (Word, Excel, and SAM)

Loyalty and discretion

Reports To

Building principal or principal’s designee

Supervises

N/A

Job Goal

To assure a smooth and efficient operation of the school office in order to impact positively the education of children

Essential Functions

• Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports.
• Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel including entering payroll, purchase orders, and requests for maintenance and building repair.
• Orders and stores all supplies; requests checks for payment of school expenditures; assists with inventory of school’s furniture and equipment.
• Administers medication to students with parent authorization; monitors students on medication; provides minor first aid and notifies parents in case of emergency.
• Opens, sorts, and routes mail, packages and special deliveries to appropriate individuals and departments.
• Assists with handling attendance, tardiness, and dismissals of students; schedules students and changes student schedules as directed.
• Operates a variety of office equipment including typewriters, computers, and facsimile machines; inputs and retrieves data and text and maintains disk filing and storage.
• Enters food service report; secures and stores lunch applications for federal lunch program; maintains list of students who receive assistance from Department of Human Services.
• Collects and receipts all money, maintains proper bookkeeping, and prepares funds for deposit.
• Handles arrangements for transportation for field trips and special events.
• Performs other related duties as requested or assigned.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information