IVCI is a leader in the Unified Communications, Collaboration and Audio-Visual Integration industries. We provide solutions to corporate, educational, and government markets across the US and the world. Our services aim at achieving client goals by focusing on the desired end user experience. As a leader in the industry, we constantly adapt to new technologies and are looking for qualified individuals to join our growing team to support our efforts.

The primary focus of the Sales Admin is to provide strategic administrative support to the IVCi Sales team.

Job Duties:

• Responsible for aiding the Sales Team with general sales support activities and administrative functions
• Provide administrative support of sales in coordination with operations, services, procurement and finance
• Support the creation of sales material that aids in customer presentations, proposal generation and other necessary sales support activities.
• Maintain client references/profiles to be included in client facing presentation.
• Proposal generation assistance.
• Identify and recommend Sales Process Improvements for standardization and continuity to be reviewed, documented, and approved by Sales Management.
• Assist Sales Management with priority projects as needed.
• Support Sales team with customer engagements when necessary.
• Sales Force CRM Software administration for customer data and Enterprise/Key Account Manager customer assignments as well as other Salesforce initiatives and activities as required and assigned.
• Provide sale support for sales team when engaging with State/Local Government and Education (SLED) contracts
• Utilize database to identify and respond to bid opportunities.
• Assist in the delivery of complete, accurate, and timely bid responses by supporting all bid response efforts.
• Develop and maintain bid response documentation.
• Assist with necessary contract documents, such as W9 forms and Certificates of Insurance
• Maintain and update contractor qualifications in building connected and other platforms.

Required Qualifications:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Ability to work on-site 5 days a week in Hauppauge, NY.
• Results driven with exceptional follow through.
• Experience working with SalesForce
• Must be proficient in Microsoft Software: PowerPoint, Word, Excel, and Outlook. Position will be heavy on excel.
• Minimum three years in administrative/office support.

Desired Qualifications:

• Must be able to multitask and work at a fast pace.
• Must be flexible and professional at all times even under pressure
• Experience with Webex, Zoom, Teams and other conferencing applications.
• Effective time management and organizational skills; able to balance multiple priorities.

IVCi is an Equal Employment Opportunity Employer. We encourage veterans, seasoned professionals, and those returning to the workforce from unemployment or planned breaks to apply.