Overview

The Clinical Trial Assistant provides the Clinical Operations Team members with administrative and project-specific support related to the conduct of clinical trials. This includes assisting with study team activities and performing administrative clerical duties. The Clinical Trial Assistant is also responsible for obtaining study materials and tracking of invoices and clinical study trackers.

Essential Functions and Responsibilities

• Adhere to Clinical Standard Operating Procedures and Good Clinical Practice ICH Guidelines
• Assist in contacting investigator sites to provide study specific information
• Ensure receipt, completeness and accuracy of clinical and administrative documents
• Coordinate distribution and shipment of study-related materials
• Coordinate investigator site/payment as needed
• Maintain telephone contact with sites, contract research organization personnel, vendors and CRAs as needed
• Facilitate flow and maintenance of correspondence with sites
• Attend clinical project team meetings and takes minutes
• Contract, invoice and budget management and tracking
• Assist in coordination of study initiation documentation materials
• Responsible for compiling/QC checking/generating copies of clinical documents that are intended for submissions including 1572s (original and updated), Informed Consent Form, Protocol and Investigator’s Brochure
• Coordinate distribution of study team materials and meeting minutes
• Draft and prepare documents for mass mailings (e.g., protocol amendments)
• Assist with preparation of presentation materials
• Maintain central registry of contact information for clinical sites, contract research organizations, vendors and CRAs.
• Set up teleconference calls with sites and team and record minutes
• Maintain central monitoring calendar for all site visits
• Create and maintain Central Clinical files
• Perform administrative and clerical duties
• Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
• Perform miscellaneous duties as assigned.

Required Education, Skills, and Knowledge

• 2 years of pharmaceutical or biotech-related/clinical research, oncology or research experience
• Excellent verbal and written communication skills.
• Attention to detail
• Demonstrated ability to work independently and exhibit initiative
• Computer literacy required (MS word, MS Excel, MS PowerPoint and MS Project)

Preferred Education, Skills, and Knowledge

• Bachelor’s Degree or Equivalent in a scientific or health care discipline preferred

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

• Must be able to remain in a stationary position standing or sitting for prolonged periods of time.
• Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Must have visual acuity to perform activities such as: preparing and analyzing data and figures, viewing a computer screen, and extensive reading.
• This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.
• Must be able to communicate with others to exchange information.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Work Environment

This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 

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