Are you an administrative support professional interested in renewable energy? This is an excellent opportunity for an organized and mission-driven person to join a growing organization that thrives on teamwork and finding solutions that are environmentally and socially sustainable.

As Administrative Coordinator, you will support the smooth functioning of company operations through the execution of various clerical and administrative duties. This role will offer assistance to our client's office in Portland, ME, as well as their endeavors in Alaska, US; Quebec, Canada; Chile, and and, Ireland.
Proficiency in supporting colleagues remotely across an international organization will includes;

Admin Tasks

• Answers and transfers phone calls, screening when necessary 

• Welcomes and directs visitors and clients. 
• Maintains filing systems as assigned. 
• Sorts and distributes mail. 
• Manages general office functions, including maintenance, mailing, shipping, supplies, equipment, processing bills and errands. 
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. 

• Responds to administrative inquiries and questions. 
• Assist with travel arrangements including hotels and car rentals. 
• Prepares agendas and schedules for meetings. 
• Maintains office supplies and coordinates maintenance of office equipment. 
• Communicates with landlord about building and parking issues. 

Finance Tasks

• Processing and printing invoices; assisting with expense reimbursements. 
• Managing corporate credit cards and petty cash 

• Assists with finance and contracting projects as necessary
• Performs other related duties as assigned. 

Executive Tasks

• Organizes and provides administrative support for Board meetings. 
• Participate Intellectual Property Committee and adds information as needed. 
• Reviews and prepares Non-Disclosure Agreements as requested. Maintaining filing system 

HR/Safety Tasks

• Maintaining employee safety records 
• Maintaining employee records for HR 
• Maintains company calendar, directory and organizational chart. 
• Tracking certificates of insurance and communicating with vendors when they are expired.

What you will bring:

• High School Diploma or equivalent required; Associate degree preferred.
• 1 year of clerical, reception, and/or administrative experience.
• Proficient in MS Work, Outlook, Excel and Power Point
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills. 
• Excellent organizational and attention to detail 
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work. 
• Ability to lift 15 lbs. occasionally.
• (Preferred). Fluency in French and/or Spanish preferred.