Location: New York, NY HQ USA
Job Description
Background/IRC Summary
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
Job Overview/Summary:
The Finance Operations Coordinator is an essential representative of the Finance department and is responsible for the administrative support to the Senior Vice President and Global Finance Leadership Team as needed.
Are you passionate about IRC's mission, making a positive impact and seeing an improvement in people’s work lives? Then join us!
We’ll trust you to provide frontline support including and not limited to:
•Work closely with the Finance Department Officer to provide support to the SVP and Global Finance organization including but not limited to: managing calendars and meeting requests as needed.
•Coordinate travel arrangements as needed, including flight, accommodation, visa application and ground transportation.
•Process expense reports and invoices in a timely manner; coordinate IT and Office Services support.
•Manage logistics for internal and external meetings (reserving conference rooms and setting up IT as needed), including the preparation of meeting materials and managing the logistics and assembly of materials.
•Manage the administrative aspects of expense approvals for departments supervised by the SVP; update the Finance organization chart on an ongoing basis.
•Help with departmental daily time management needs including scheduling and managing appointments.
•Receive and greet visitors as needed.
•Assist with the preparation, editing, scanning, copying and distribution of written correspondence – including PowerPoint and other document formats.
•Coordinate with Executive Assistants and Department Managers of other HQ departments to plan cross-functional leadership meetings, and other activities/events sponsored by the SVP to promote a positive work culture and encourage interaction within and across teams.
•Plan, communicate and execute assigned projects and initiatives from inception to completion.
•Perform other job-related duties as assigned, and occasionally work extended hours when necessary.
Key Working Relationships:
Position Reports to: Senior Vice President, Finance/CFO
Position directly supervises: N/A
Other Internal and/or external contacts: Works most closely with the Finance Department Officer and other Administrative Assistants and Department Managers to plan cross-functional meetings and direct reports of the SVP to ensure administrative needs are proactively attended to.
Job Requirements:
Education: Bachelor’s degree or equivalent experience
Work Experience:
Minimum: At least two years working in a fast-paced office setting
Preferred:
•Experience working in a non-profit development department
•Strong interest in a maintaining a career as an executive assistant
•Previous experience working in complex organizational structures a plus
Demonstrated Skills and Competencies:
•Familiarity with complex scheduling, and proven experience working in Outlook email and calendar;
•Solid Microsoft Office, with expertise and comfort with PowerPoint, Word and Excel
•Organizational and time management skills: the ability to work accurately and productively in a fast-paced environment and respond/adapt to shifting priorities
•Excellent interpersonal, written and oral communication skills: the ability to effectively interact with a variety of internal and external contacts with confidence and poise
•Strong listening skills and the ability to accurately follow directions
•Exceptional attention to detail and commitment to deadlines
•The ability to work effectively in a team environment, as well as take initiative and perform routine task independently
•Commitment to respect and maintain confidentiality
Language Skills: English (fluent), additional languages a plus.
Our benefits:
•To help you stay energized, engaged, and inspired, we offer a wide range of benefits including a strong retirement plan, learning and development opportunities, comprehensive healthcare, and a generous, flexible time off policy so you can relax, recharge and be there for the people you care about
•Flexible office work environment and/or occasional work from home
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Compensation:
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
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