What does the IT PMO Team do?

The IT PMO Team set and maintains standards for project management throughout the company. We are accountable for not only the execution of projects within the highest levels of excellence but also the definition of governance guidelines, reporting, resource management, competence management and consulting.

• Our vision: "Products and services engineered through project execution within the highest levels of excellence delivering expected results respecting time, resources and cost constraints."
• Our mission: "To create a functional Program Management Office that establishes and implements project management best practices for the benefit of the organization in a way that encourages collaboration, standardization, and overall improvement in project results across the organizational landscape."

Our value proposition:

• Standards: establishing, maintaining, and maturing a set of policies and procedures to govern project processes within the organization.
• Knowledge: executing activities associated with knowledge acquisition and dissemination for the benefit of project practitioners (including providing training as well as project knowledgebases and other relevant knowledge artifacts).
• Consulting: assisting with or directly managing the execution of projects as required to provide "expert guidance" on project management practices and project delivery.

Who are you?

The ideal candidate for this role must be organized, efficient, good at multi-tasking, driven to succeed and a leader. Also, the candidate has excellent interpersonal skills, can collaborate at all levels of the organization and is a strong communicator being able to effectively transfer knowledge and information in creative and effective ways. The candidate must also demonstrate an understanding of core project management principles and willingness to take responsibility for working independently to achieve desired outcomes.

Additionally, you embody the IMS principles of Passion, Collaboration, Integrity, Inventiveness, and Proactivity. You will be part of a team that strives to provide excellent service and thought leadership to our clients and want to bring your best to the organization and see your work brought to life.

What's the opportunity?

The Associate Project Manager is responsible for supporting the administrative functions of the IT PMO organization such as project setup, resource planning, project dashboard maintenance and communication and consulting to different areas of IMS regarding PMO governance guidelines and compliance with best practices. The Associate Project Manager is also responsible for leading IT projects from initial proposal and requirements definition to planning and implementation under the guidance and mentorship of Project Managers or Senior Project Managers.

Primary Responsibilities Include:

• Leading and supporting administrative PMO activities including day-to-day operational activities, training, consulting, and best practices standardization.
• Generating project reports, monitoring organization-level project and resource dashboards for accuracy and data integrity.
• Managing small projects independently using IMS PMO standards
• Organizing and structuring meetings, resources, and technology.
• Preparing training materials and other information for different teams, with the goal of improving efficiency and streamlining workflows and processes.
• Work with Project Managers to develop, drive and implement project goals.
• Under the guidance of Project Managers, drive project delivery including resource, roadmap and budget plans, setting targets for milestones and adhering to deadlines.
• Develop a skillset to independently make effective decisions when presented with multiple options for how to make progress with the project and how to delegate tasks to employees best positioned to complete them.
• Communicate with business stakeholders and project sponsors to keep the projects aligned with their goals.

The Skills and Experience you have

Qualifications:

Required:

• Bachelor's degree in information technology, Administration, Business Management or related areas.
• Minimum of 2 year of hands-on experience in project-centric environment
• Experience organizing and conducting consulting and training sessions.
• Microsoft Office software proficiency
• Strong organizational, time-management and analytical skills
• Critical thinking, decision-making and problem-solving skills including ability to recognize risks and issues and initiate escalation and mitigation actions
• Self-directed, adaptable attitude with strong work ethic and ability to multi-task while accommodating shifting priorities
• Strong verbal and written communication skills, ability to effectively craft and deliver key messages to all levels of the organizations in both formal and informal setting
• Must be a team player

Desired:

• Proven experience eliciting & developing requirements, or coordinating / managing projects
• Previous experience with Jira or similar tools
• Previous Agile / Scrum environment exposure
• Previous Waterfall environment exposure

What we offer:

In addition to playing an important role at IMS, you'll receive:

• Competitive salary
• Medical, dental, vision, and 401(k) with match
• Generous PTO policy
• Robust peer recognition program
• Training and development opportunities
• Commitment to growing and enhancing our organizational culture

Who we are

IMS represents leading brands at the point of purchase – in store, online, and behind the scenes – including digital and traditional signage, print and POP, branded merchandise, and more. Our marketplace is solution agnostic, so our clients achieve best execution at lowest price throughout North America. Our integrated platform (planning, procurement, freight, warehousing, kitting, fulfillment, field execution, analytics, and program management) empowers our clients to stay at the strategic level, knowing that we can help turn their marketing vision into a reality. Visit us at: www.IMSretail.com.
IMS is wholly owned by Omnicom Group (NYSE: OMC), an inter-connected global network of leading marketing communication companies offering a diverse, comprehensive range of marketing solutions spanning brand advertising, customer relationship management, media planning and buying services, public relations and numerous specialty communications services to drive bottom line results for its clients (www.omnicomgroup.com).

A note to candidates

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive company and we are most interested in finding the BEST candidate for the job. That candidate may be one who comes from a less traditional background, and that's okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.

IMS is an Equal Opportunity Employer

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