• Compile, review and track compliance docs including NTO notices, insurance certificates & lien waivers for multiple projects. Provide subs and vendors COI required language and coverage amounts as well as request new/renewed or corrected as needed.
• Track preliminary lien notices and ensure proper lien releases are obtained from vendors prior to payment.
• Reconciles accounting records for accounts payable invoices, deposits, open payables, and subcontractor bills.
• Review incoming invoices, check requests, credit card charges, and accompanying documentation for accuracy and proper authorization and approval. 
• Review and enter vendor invoices, credit card charges, and subcontractor bills in accounting software, and review the data entry for accuracy and verify proper department categories. 
• Responsible for timely owner contract billings, including compiling all required subcontractor/vendor documentation based on the owner’s contract.
• Cut checks to subs/vendors/suppliers as needed.
• Act as primary accounting contact for Project Managers providing communication and support.

• Maintain master vendor list verifying new vendors are properly authorized and all required documents are on file. 
• Identify expenditures where an invoice has not been submitted for processing. 
• Reconcile open payables after each check run. 
• Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion in designated areas within the department. 
• Perform maintenance of accounting records files for accounts payable vouchers.
• Willing to assist with various department assignments/projects as needed. 

• High school diploma or equivalent required. Associate's or Bachelor’s degree in accounting, finance or a related field preferred. 
• Construction accounting experience and/or training preferred.
• Minimum of one (1) year of related training or experience in accounts payable is preferred. 
• SAGE Accounting Software experience preferred.
• Strong work ethic and focus on maintaining the accuracy and integrity of accounts.
• Proven analytical and problem-solving skills.
• Positive, flexible, fast learner with excellent communication skills.

Job Summary