Overview

The Awards Program Assistant Manager SME/Command Assistant Passport Manager provides: (1) SME support to advise the Chief of Awards, DJ1 and J1 Director on awards authorities and processes and (2) provides Passport and Visa Processing support.

Responsibilities

• Possesses sound knowledge of Army service and Joint/DoD awards policies. Ability to liaise with Army HRC Awards Policy office, USSOCOM and USCENTCOM Awards offices. Ability to research and prepare staffing actions for signature by the Commander.
• Process Military or Civilian Awards Documents: Produce error-free awards certificates/orders/approval documents and maintain correctly updated records of the status of the awards reviewed/produced. Review narrative/citation for grammar and substance and prepare certificates as examples provided. Upload awards into service members’ records as needed.
• Passport and Visa Processing. Brief/advise personnel on the process for obtaining passports and visas. Receive, review and process Passport and Visa Applications for signature/approval of the Head of Facility/Passport Manager. Manage/track the dispatch of applications for passports and visas, follow up with DOD Passport Agency and Embassies for timely receipt. Log received Passports and Visas to applicants, ensuring 100% accountability.
• PERSTAT Submission. Given access to SOF Ready systems and USCENTCOM PERSTAT instructions, coordinate with subordinate units’ PERSTAT clerks in theater, accurately prepare daily PERSTAT input to USCENTCOM by 1100 daily.
• Reserve Affair Program Support. Support the SOCCENT Reserve Program, ensuring the assignment, training, and support of 300 assigned Reserve Component (RC) personnel. Maintain training status reports for assigned RC personnel, process records updates, and requests for annual training and active-duty orders. Coordinates Reserve actions with 2 MACOMs and service HQs to activate RC personnel and process activation/AT orders. The function is responsible for Personnel Management and HR matters concerning the Joint Services Reserves.
• General Administrative Staff Assistant Functions. Prepare Correspondence and Staffing Documents: Produce Staffing Documents (hard copy memos/tables or by updating automated internal staffing systems (FM8, e14, TMT)). Prepare nearly error-free correspondence for any personnel actions in Joint Format, given examples. Given information, prepare messages, flyers, and other communications. Given the required information, prepare briefing slides, weekly SITREP Draft, coordinate with J1 branch leads weekly, to write/assemble a draft message from input provided by sections from leads for presentation to the Deputy J1.
• Facilitate Annual Assessment Inputs/Monthly Report Reviews: Coordinate with internal J1 section and other Directorates to gather information to respond to SOCOM and CENTCOM staffing actions to include the Annual Joint Assessment Taskers, Joint Duty Assignment Lists, and quarterly and annual Health of SOF assessments.

Qualifications

Required:

• Bachelor’s Degree (BS/BA) preferred however, not required.
• O-4/O-5/WO3-WO5/E7-E9 level experience or GS-12 / Step 2 or higher equivalency as a DoD civilian 5 years of experience in Government Civilian or military personnel systems.
• Knowledge of or ability to learn J1 systems to include SOF Ready, CENTCOM PERSTATS. Given the training and access to SOF Ready systems, monitor monthly evaluation reports, blank data reports, expired member reports, and other reports as directed.
• Wide Background in preparing administrative and personnel documents/actions Experience Preparing Memorandums and written documents supporting Civilian Position Reviews and Hiring actions.
• Experience Processing Military or Civilian Awards Documents. Experience Preparing Correspondence and Staffing Documents and facilitating Annual Assessment.
• Ability to read, interpret, organize, and synthesize source material into well-written, concise technical style reports in approved formats.
• Possession of excellent oral and written skills.
• Possession of excellent organizational, interpersonal, analytical problem-solving, and presentation skills.
• Knowledge of Microsoft Office Suite (PowerPoint, Excel, Outlook) and Adobe Acrobat software.
• SECRET Clearance required, TS/SCI is desirable.
• No travel is required

Preferred:

This is a list of desired qualifications, true candidate differentiators.

Company Overview

Integral Federal is united by a shared passion of excellence in service. We are an Equal Opportunity Employer that cultivates a culture of diversity, equity, and inclusion, and are headquartered in Rockville, MD with offices in Charlottesville, Fredericksburg, DC and Aberdeen.

We offer a comprehensive total rewards package including paid parental leave and immediate vesting in our 401K. That means you don’t have to wait an entire year to earn matching funds for your retirement contributions! Give us a try and become part of a curated group of intelligence professionals at Integral Federal Inc.

Our package also includes:

• Medical, Dental & Vision Insurance
• Flexible Spending Accounts
• Short-Term and Long-Term Disability Insurance
• Life Insurance
• Paid Time Off – Holidays, Vacation & Sick Days
• Earned bonuses and awards
• Professional Training Reimbursement
• Paid Parking
• Employee Assistance Program