Benefits :

• Competitive salary
• Flexible schedule
• Training & development

Temporary Admin Assistant Treasury Ops / Support (Job Number : 240033)

Description

The overall purpose of this position is to the Administrative Assistant provide administrative and financial operations support to the Financial Services department, such as check printing and distribution, monthly expense forecasts, and annual budgets.

The incumbent in this position is primarily responsible for The Administrative Assistant and also provides support service for the CLIENT Concentration Banking Program by delivering outstanding customer service to CLIENT Volunteers in researching and responding to questions and inquiries regarding opening accounts, processes, and procedures related to the Program in general.

The role typically reports to a Manager or Senior Manager, Treasury Operations, and manages 0 direct reports. This position works under general supervision and can make most decisions based on their best judgment, experience, and established procedures and policies.

Key Responsibilities :

Specific duties include but are not limited to :

Provide administrative support for Concentration Banking Program, including but not limited to account setup, processing signer changes, account opening letters, supply order and distribution, and Oracle Treasury setup and maintenance.

Close accounts as needed monthly, including updating ConAccount, Oracle, listserv, and CB treasurer.

• Maintain Concentration Banking email alias logs, databases, account listings, web pages, and research possible integration options.
• Respond to volunteer inquiries in a timely manner.
• Responsible for check printing and mailing of expense and vendor checks, including processing void check requests and stop payment requests from Accounts Payable.

Runs quick checks as needed. Responsible for the processing of monthly wire batches and printing of 1099 batches.

• Provide monthly metrics for Concentration Banking and the Investment Fund.
• Update and document all processes and procedures for the position.
• With Strategic Sourcing, review active Concentration Banking (CB) cardholders, including verifying current authorization to retain cards with newly elected treasurers.
• Review the Treasury Department shared network drive to ensure all dated and unnecessary files are deleted.
• Assist in support of Financial Services website creation and maintenance.
• Special projects as required / requested.

Qualifications

Education and Experience :

Undergraduate degree in Business or Finance or equivalent professional experience.

Skills & Other Requirements :

• Experience in Customer Service environment a plus.
• 3 years experience in an Office environment providing administrative support preferred.
• Attention to detail and a focus on meeting deadlines and metrics required.
• Must possess strong and effective verbal communication skills and articulate processes and procedures related to Treasury and banking services to Volunteers and internal staff members.
• Must be able to speak in front of an audience of up to 25 with excellent communication skills.
• Must possess strong written communication skills to communicate with Volunteer Treasurers and internal staff via email regarding Treasury and banking services.

For information on the work demands and conditions required for this position, please consult the reference document Physical, Mental, and Work Environment Standards for CLIENT Positions.

This position is classified under Category I office positions

CLIENT is an EEO / AAP Employer / Protected Veteran / Disabled

Disclaimer : This job description outlines the general nature and key features performed by various positions that share the same job classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job.

Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Qualifications

• Experience in Customer Service environment a plus.
• 3 years experience in an Office environment providing administrative support preferred.
• Must be very organized and possess strong analytical skills with a focus on accuracy and timeliness.
• Attention to detail and a focus on meeting deadlines and metrics required.
• Must possess strong and effective verbal communication skills, and be able to articulate processes and procedures related to Treasury and banking services to Volunteers and internal staff members.
• Must be able to speak in front of an audience of up to 25 with excellent communication skills.
• Must possess strong written communication skills in order to communicate with Volunteer Treasurers and internal staff via email regarding Treasury and banking services.

Flexible work from home options available.

Last updated : 2024-04-24