IAC Mission: The Indo-American Center (IAC) was established as a community based, 501(c)(3) non-profit organization in 1990 by a group of Indian immigrants seeking to respond to the needs of their fellow growing South Asian immigrant population. Located on Devon Ave, at the heart of “Little India” in the West Ridge neighborhood of Chicago, IAC is deeply rooted in the community it serves. IAC connects clients to resources and opportunities that improve their individual community and quality of life through direct service, outreach, education, access, and advocacy. IAC operates six core programs: public benefits connections, immigration legal services and citizenship, adult education and literacy, health intervention and education, seniors’ program, and civic engagement and community organizing.

Job Summary::

The Finance Associate will be responsible for daily finance and payroll related accounting activities such as processing semi-monthly payroll, accounts payable, accounts receivable, payroll allocations, general ledger entries, and reconciling bank and credit card statements.

Status: Full time, Exempt

Reports to: Director of Finance

Location: In-person at Indo-American Center with some remote options

Salary Range: $45,000 - $60,000

Duties and Responsibilities:

Financial Management 75%

• Ensure that all monthly, quarterly & annual vouchers and reports for public and private funding sources are submitted on time.
• Process all accounts payables and receivables including benefits, such as health insurance, dental & life insurance, and 401k employee deductions.
• Enter monthly bank statements and credit card statements.
• Ensure payroll is allocated to the correct department and source every month.
• Meet deadlines related to IAC's monthly accounting cycle.
• Maintain and update vendor, personnel, and grants files.
• Participate in audit preparations, including internal and funder audits.
• Support financial and project/program grant expense tracking, ensuring compliance with program budgets and alignment with grants through the grant/fund period.
• Manage cash and deposits; maintain agency’s financial policy and procedures.
• Carry out daily accounting activities.
• Maintain compliance with federal, state and local laws as well as funder requirements.
• Ability to conform to Generally Accepted Accounting Procedures (GAAP) and grant specific standards and requirements.
• Participate in continuous improvement and system enhancement projects.
• Perform other various accounting support tasks or projects as assigned.

Human Resources 25%

• Process accurate and on-time semi-monthly payrolls.
• Audit timesheets, pre-process payroll register, employee census for accuracy and submit it to the Director of Finance for approval before submitting payroll.
• Run payroll reports: payroll register, payroll summary, labor distribution, payroll GL ledger, etc; Export payroll GL ledger to Quickbooks.
• Assist staff and managers to assure timely submission of employee's time cards, PTO request and approvals, and other payroll-related items.
• Maintain employee benefit and census tracking.
• Lead and respond timely to all legal and payroll related correspondence, benefits enrollment/termination, unemployment claims, employment verifications, etc.
• Review quarterly and annual payroll-related tax filings for accuracy.

Key Competencies:

• Bachelor's Degree in accounting, business, finance, or related field.
• Preferred 4 years of experience in a similar position at a non profit organization.
• Superior attention to detail, problem solving and good time management skills.
• Competency in QuickBooks, Paylocity, Microsoft applications including Word, Excel and Google Suite.
• Excellent written and verbal communication skills.
• Able to contribute positively as part of a team.

Physical Demands:

• Sitting for extended periods of time
• Extended screen usage

The Indo-American Center values a diverse workforce and an inclusive culture. As an Equal Employment Opportunity employer we strongly encourage applications from all qualified individuals of every immigration status, race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Chicago, IL 60659: Relocate before starting work (Required)

Work Location: In person