PURCHASING (UA-PUR-IUINA)

Department-Specific Responsibilities

• Develops, implements and manages institutional contracts and procurement services for acquisitions for professional services or information technology that support the educational, research and service missions of the University.
• Performs the function of Business Agent for the institution ensuring compliance with legal, contractual and ethical postures in support of the University.
• Initiates, negotiates, develops, monitors and audits University contracts together with Requests for Proposal, pricing agreements and /or service standards, finance options, supplier performance and other responsibilities for all IU campuses.
• Enforces contract compliance, policy compliance and compliance with federal, state and other laws and regulations.

General Responsibilities

• Places purchase orders and approves procurement invoices to procure supplies and services for department or operational area; may secure cost savings through price negotiation.
• Analyzes prices of current and potential vendors and makes recommendations on new vendors based on departmental needs.
• Acts as a liaison between university departments and vendors.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and determines how to correct issues; independently corrects basic and moderately complex issues.
• Manages competitive bid process for contracts and negotiates contracts.
• May provide assistance to Procurement Assistants or lower-level Procurement Specialists.
• May provide organizational procurement training.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

Preferred

• Bachelor's degree in a business or management-related area.

WORK EXPERIENCE

Required

• 2 years in relevant field.

Preferred

• 3 years in a purchasing, contracting or financial field.

LICENSES AND CERTIFICATES

Preferred

• C.P.M, C.P.S.M., CPPO, CPPB, or CPP upon date of hire.

SKILLS

Required

• Proficient communication skills.
• Demonstrated time management and priority setting skills.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.
• Demonstrated analytical skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$53,000 - $56,300 annually depending up on qualifications.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Procurement

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support
Telephone: 812-856-1234