VP REGIONAL CAMPUSES & ONLINE (UA-VPPL-IUBLA)

The Office of School Partnerships works across IU campuses and units to ensure that strategies that support effective partnerships are integrated in university policy and practices, and to foster on-ramps connecting academic units, campuses, and K-12 initiatives. The office works collaboratively with the Schools of Education, university partners, and all campuses and academic units. This objective of the office is to strengthen the University's ability to support high quality education across the state through central leadership that enables educators, K-12 school districts, the Department of Education, and state and regional agencies to successfully maximize, navigate and access University resources and support.

Department-Specific Responsibilities

• Schedules and prioritizes daily schedule as well as projected monthly schedules, internal and external meetings, events, and travel arrangements with consistency and acute attention to detail.
• Ensures coordinating briefing materials and information flow is completed in a timely manner.
• Coordinates meeting logistics as needed.
• Maintains strong working relationship with internal and external constituencies.
• Maintains internal and external contacts and email distribution lists.
• Manages all aspects of special projects as assigned.
• Performs duties with a high degree of independence, initiative, and judgment.
• Initiative and willingness to take on responsibilities beyond the scope of job description, as assigned by the Executive Director, as needed, to ensure timely solution of problems.
• Keeps thorough notes, meets timelines and deadlines.
• Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; and accepts responsibility for their own actions.
• Communicates clearly and persuasively in all situations; gets clarification if needed; writes clearly and is able to read and interpret written information.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Keeps commitments and completes tasks on time or notifies appropriate people with an alternate plan with justification from your observation.
• Provides key administrative functions and logistical support for the Assistant Vice President for School Partnerships and staff within the unit. This includes tracking meeting requests, file management, and tracking project deadlines.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens, and directs incoming calls, visitors, mail, and email.
• Schedules and confirms appointments, meetings, and travel arrangements.
• Assists the development and implementation of administrative standards, policies and practices for the organization.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Preferred

• Prior experience in related field

SKILLS

Required

• Excellent organizational skills
• Strong verbal communication and listening skills
• Effective interpersonal skills
• Maintains a high degree of professionalism
• Demonstrated ability to maintain confidential information

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This is an in-person position.

$15.00 to $17.55 per hour based on qualifications and experience of the top candidate.

8am to 5pm, Monday through Friday.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234