Primary Duties and Responsibilities  

The responsibilities described below may not reflect all duties required for this position but indicate categories of work. Duties will include, but will not be limited to the following: 

• Assists with processing 1099s for the agency. 
  Responsible for several assigned accounting tasks for month-end close 
  Files accounts payable invoices 
  Codes invoices to correct general ledger account and accounting period. 
  Organizes and maintains source documentation such as invoices, expense reports, etc. 
  Primary contact with vendors regarding bills received by ICM. 
  Responsible for ensuring ICM remits bill payments timely and in an efficient manner. 
  Ensures vendor documentation reflects current activity. 
  Manages missing invoices and creates solutions to ensure receipt of future billings. 
  Verifies that invoices have approval from appropriate authority. 
  Assists in annual budget preparation and monthly budget reporting duties. 
  Responsible for maintaining the day-to-day Social Security Payee deposits and bills. 
  Primary contact with Social Security office for all payee accounts 
  Responsible for providing detailed payee account information to managers upon request. 
  Assists with audit requests. 
  The position exercises discretion and independent judgment with respect to matters of significance.
  The position assists in keeping the agency compliant with all laws, rules and regulations and handles the administrative function of all accounts payable related matters.
  Completes various ad-hoc requests from the Accounting Manager and CFO 
  Cross trains with other Finance & Admin Department team member roles 
  Other duties as assigned by the Accounting Manager and CFO 

Key Competencies 

• Strong ethical standards 
  Detail oriented and analytical 
  Ability to plan, execute, and meet deadlines. 
  Strong communication skills to effectively interact with team members, management, and outside parties. 
  Experience with computerized payroll and accounting software 
  Proficient with Microsoft office, specifically Microsoft Excel
  Ability to work with sensitive information and to maintain confidentiality. 

General Requirements for All ICM Employees

• Understands and endorses ICM’s mission and vision 
  Follows all ICM policies and procedures and asks for clarification and explanation when needed 
  Understands and complies with all HIPAA regulations 
  Maintains a clean and orderly work environment 
  Maintains prompt and regular attendance. 

Minimum Job Requirements 

• Bachelor’s degree in related field or 3-5 years of experience performing accounts payable activities 
  Excellent written, verbal, and social communication skills 

Work Schedule 

Primarily, the days and hours will be Monday – Friday 8 am to 4 pm. Weekends and evenings as needed if emergencies arise. Hours and workdays will vary to accommodate the needs of the customer and ICM. ICM permits a hybrid approach to working remotely and in-office, as approved by the supervisor. This position would allow a hybrid approach of 2-3 remote days per week, on a flexible basis, based on employee supervisor preference.

Travel to other ICM locations, conferences and other work-related activities may sometimes be necessary, but should not exceed 10% of the time.