Duties & Responsibilities

Academic Support

• Work with the Associate Head, Academic Program Directors, and administrative HR staff to plan the academic course offerings each semester, keeping drafted 2-year course offerings plan up to date.
• Ensure required courses are offered regularly, avoid course conflicts, and provide a variety of course times to maximize opportunities for students.
• Maintain all details for courses and faculty teaching assignments in Banner, including Econ-controlled courses cross-listed with other academic units.
• Work closely with the Registrar’s Office to schedule course, midterm, and final exam classrooms and reserve computer labs through Instructional Computing Services (ICS).
• Work closely with Academic Program Directors to initiate and maintain workflows in the Course Information Management (CIM) system to create new, modify existing, or disband departmental courses.
• Maintain all departmental databases related to course scheduling including the tracking of teaching load requirements and faculty instructional preferences.
• Notify departmental human resources of potential teaching overloads and/or need for visiting instructors.
• Maintain independent study Course Reference Numbers (CRN).
• Each semester: collect syllabi for each course, manage the distribution of the Instructor & Course Evaluation System (ICES) forms, act as departmental liaison to the Illini Union Bookstore for book orders, and request instructor texts from publishers.
• Work with faculty on academic document retention procedures.
• Perform other related duties as requested.

Administration Support

• Conduct departmental elections for committees and Faculty Senate each year in accordance with governing bylaws.
• Assist administrative HR staff with the tracking of document collection and required campus training completion, confidential personnel file management, and the drafting of correspondence as needed.
• Initiate appointment transactions in the Appointment system for department and college review.
• Assist with the collection of information for Service in Excess forms.
• Maintain a checklist for onboarding new employees to track which steps are pending/completed.
• Perform other related duties as requested.

Economics Job Market

• Maintain and enhance the procedure for handling confidential letters of recommendation written by faculty for outgoing PhD students on the Econ Job Market each fall.
• In collaboration with departmental website maintenance staff, organize and host at least one late-spring and one early-fall Letter of Recommendation Process/Job Market Website Information Session for outgoing PhD students on the Econ Job Market; communicate the process and anticipated deadlines with letter writers.
• Perform other related duties as requested.