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Location:
Rockford, IL, US, 61107
Job Requisition ID: 36806
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Agency : Department of Children and Family Services
Position Title: Administrative Assistant II (Staff Assistant) - Rockford
Closing Date/Time: 05/03/2024
Salary: Anticipated Starting Salary $5,744 monthly; Full Range $5,744 - $8,344 monthly
Supervisor: Sarah Allen
Job Type: Salaried
County: Winnebago
Number of Vacancies: 1
Plan/BU: RC028
PUC: 90691302
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
REQ #36806
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant for the Deputy Director of Intact Family Services. Under general direction, this position will provide input into the planning, development, and implementation of policies and programs, often involving sensitive and controversial issues which have a direct impact on the agency. The position will advise the Deputy Director of the feasibility and impact of proposed procedures and operations and identify concerns, issues, and trends. This position will also serve as liaison between the Deputy Director and professional and support staff. The position will also conduct special projects and manage the distribution of the Deputy Director’s incoming mail. This position provides a great opportunity for someone who is focused on ensuring that supportive functions and processes are fulfilled in an efficient, effective manner. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilites
1. Serves as Staff Assistant to the Deputy Director of Intact Family Services
2. Serves as liaison between the Deputy Director and professional and support staff, and performs liaison work between agencies and representatives of private organizations
3. Conducts special projects related to division programs which require interaction with executive and administrative staff, community service providers, elected officials and the general public
4. Manages the distribution of the Deputy Director’s incoming mail
5. Researches, gathers detailed information, analyzes information, and prepares responses to communications on behalf of the Deputy Director
6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
2. Requires two years of professional experience in a public or private organization
Preferred Qualifications
1. 3 years of experience serving as an administrative assistant in a public or business organization
2. 3 years of professional experience serving in a liaison capacity for a public or business organization
3. 3 years of professional experience conducting research and carrying out special assignments requiring the development or interpretation of programs and procedures in a public or business organization
Conditions of Employment
1. Requires the ability to pass a background check
Work Hours: Monday - Friday 8:30AM - 5:00PM
Work Location: 175 Executive Parkway, Rockford, IL, 61107
Agency Contact:
Tiffany Norton
Email: Tiffany.Norton@illinois.gov
Supervisor: Sarah Allen
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
Job Type: Full-time
Pay: $68,928.00 - $100,128.00 per year
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Full Time
$43k-54k (estimate)
04/24/2024
05/04/2024
The following is the career advancement route for Staff Assistant positions, which can be used as a reference in future career path planning. As a Staff Assistant, it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Staff Assistant. You can explore the career advancement for a Staff Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Staff Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Staff Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Staff Assistant job description and responsibilities
Staff assistants perform employee support roles and ensure the effective running of workplaces.
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Staff assistants can work assisting only one specific employee or an entire office staff.
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Administrative assistants may support an entire workplace and should be able to correspond with coworkers and managers regularly.
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Administrative assistants typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Staff Assistant jobs
Staff assistants must have a high school diploma or the equivalent.
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Knowing how to coordinate an office.
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Apply to support companies and organizations.
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Complete an associate or bachelor's degree.
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Staff Assistant Experience (SAE) offers a summer program (mid-June through mid-August) and a school year program.
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Step 3: View the best colleges and universities for Staff Assistant.