Ice Miller LLP is seeking a Trademark Legal Services Assistant (“LSA”) to support attorneys in our Intellectual Property group’s trademark practice. This LSA will manage all aspects of the trademark practice, including legal and non-legal processes such as filing, docketing, and foreign associate management. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

• Manage all aspects of trademark prosecution and litigation practice with focus on exceptional client service;
• Proactively manage and direct trademark prosecution dockets; monitor and follow-up on dates associated with the US and foreign trademark docket on the ALT-Legal platform, including clearing dates and providing follow-up with attorneys, clients, and management in order to provide adequate time to respond;
• Analyze, adopt and proactively use firm technology tools to enhance efficiency in all aspects of legal and non-legal processes;
• Assist with new matter opening and intake requests, performing conflict checks;
• Prepare and file trademark applications, extensions of time, statements of use/amendments to allege use, combined declaration and affidavits, and renewals with the USPTO and other duties as assigned;
• Prepare and file TTAB filings;
• Providing billing and expense-related assistance; assisting with routine billing inquiries, expense and invoice review;
• Coordinating travel arrangements;
• Recordation of assignments and name changes in the USPTO and internationally;
• Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required;
• Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems;
• Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption;
• Manage data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures;
• Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed;
• Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal staff members;
• Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm;
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm.

Minimum Requirements:

• Two years of experience as a Trademark assistant preferred
• Notary a plus
• High School diploma required
• Experience with the ALT-Legal trademark docketingplatform a plus
• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Exceptional customer service skills in person, over the phone and via email
• Exceptional attention to detail and ability to work independently and proactively
• Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint
• Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.

Ice Miller is an Equal Opportunity Employer.

Candidates must have permanent authorization to work in the United States.

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