EXEMPTION STATUS: Non -Exempt SALARY STATUS: Hourly

SUPERVISOR: Director of Finance LOCATION: On-Site

We are currently seeking a qualified individual to join our team in the role of Accounting Clerk / Administrative Assistant. This position primarily involves payable processing responsibilities, with no reporting or financial analysis requirements. The ideal candidate will have strong data entry skills, experience with monthly invoice processing, reconciliation, and a foundational understanding of fund accounting principles. This position reports directly to the Finance Director and exercises independent decision making to ensure the Financial Policies and Procedures of the Agency are adhered to. S/he is also responsible for ensuring the Finance Director is kept apprised of any concerns and all pertinent information.

QUALIFICATIONS:

Minimum:

• Associate Degree in Accounting (or related field) or equivalent combination of education/experience; experience working with accounts payable and payroll; and a working knowledge of Microsoft Word and Excel. Must be a team player, have a valid NC driver’s license and reliable transportation

DUTIES & RESPONSIBILITIES

1. Accounts Payable (A/P) –

• Stamp invoices & receipts the date received.
• Match invoices and receipts to POs daily.
• Maintain all A/P and vendor records/files including, but not limited to, maintenance of all contractor files including worker’s compensation information; setting up files and filing.
• Reconcile vendor statements promptly to ensure payments have been made and furnish copies to Finance Director.
• Print A/P checks as approved by the Executive Director, attach appropriate documentation, and forward to Administrative Assistant for mailing.
• Reconcile, print, and mail 1099’s/1096 at year end.
• Complete A/P process as directed by the Finance Director as indicated by the financial policies.

2.Payroll – including but not limited to:

• Review copy of Direct Deposit info and Calculated Check Register Report prior to Administrative Assistant uploading info to bank.
• After direct deposit info is uploaded to bank, review report from bank of direct deposits made.
• Assist with reconciling, printing, and mailing W2’s at year end.
• Learn all aspects of Payroll in order to be able to assist with completion as needed.

3.Pick-up and deliver mail from/to Post Office daily.

4.Obtain signatures on documents and take deposits to bank as needed.

5. Reconcile employee payroll deductions to the G/L monthly.

7. Adhere to record retention requirements and prepare correspondence in association with duties.

8. Answer phone and greet clients (have them sign-in at front desk) as needed.

9.Prepare requisitions and order supplies as needed for Business/Executive and Front offices. Ensure office, bathrooms, and kitchen supplies (hand soap, sanitizer, paper towels, and toilet tissue) are filled as needed.

Job Type: Full-time

Pay: $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Accounts payable: 1 year (Required)

Ability to Relocate:

• Statesville, NC: Relocate before starting work (Required)

Work Location: In person