Summary

Primarily responsible for providing support to managers, other employees, and office visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, handling purchase requests, light maintenance and repairs, fleet management, and generally being a helpful and positive presence in the workplace.

Minimum Qualifications

• Education – High School Diploma
• 3 years of administrative experience preferred.
• Experience handling company vehicles required.
• Proficient in Microsoft Office Suite.

Knowledge, Skills and Abilities

• Excellent interpersonal skills.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Strong organizational skills; detail-oriented; self-motivated; ability to multi-task and prioritize.
• Exceptional verbal and written communication skills.

Essential Functions

• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Create, maintain, and enter information into databases.
• Update paperwork, maintain documents, and word processing.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Complete general building cleaning and maintenance including but not limited to: disposing of trash, setting up, building, and arranging office furniture and equipment, maintaining clean restroom facilities, light maintenance repairs, and light electrical work.
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals.
• Assist in leasing or buying vehicles and scheduling vehicle maintenance.
• Assist as liaison for vehicle related issues including but not limited to breakdowns and accidents.
• Assist with fleet vehicle repairs and upkeep.
• Screen phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Greet and assist visitors.
• Assist in maintaining safe working environment.
• Assist in addressing any safety concerns that arise in the office.
• Coordinate with external parties such as government authority and etc.
• Assist department manager with attending and assisting with municipal court for business needs.
• Perform other related duties as assigned.

Hyundai Engineering America, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Hyundai Engineering America, Inc. complies with applicable EEO state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Employment with Hyundai Engineering America, Inc. may be contingent upon completion of background check, drug test, execution of an employment agreement, or any other contingencies the employer may require.

Hyundai Engineering America, Inc. expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hyundai Engineering America, Inc. employees to perform their expected job duties is absolutely not tolerated.