Events Coordinator
Office of Alumni Relations

Job #21-61
Close Date: Monday, January 24, 2022

(Job #21-61) Administrative Analyst/Specialist I (Exempt), Events Coordinator, $3,897 - $7,051/month. Appointments
are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is
a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Office
of Alumni Relations. This position comes with an extensive benefits package that includes comprehensive medical, dental,
and vision coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life
insurance, and voluntary pre-tax health and dependent care reimbursement accounts. Additional benefits information
can be found at https://hraps.humboldt.edu/employee-benefits.
Humboldt State University is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to
support our students of diverse backgrounds. HSU is committed to achieving the goals of equal opportunity and endeavors
to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that
reflects the diversity of the state. Additional information about Humboldt State University can be found at
www.humboldt.edu.

Position Summary:

This position, which reports to the Director of Alumni Relations, is primarily responsible for scheduling, planning, and
implementation of various types of events managed by the University Advancement Division and the Office of Alumni &
Engagement, including the University's Commencement ceremonies. In addition, this position provides program support
and assists with constituent outreach in support of a wide range of activities within the division.

Key Responsibilities:

• Plan and execute strategic local and out-of-area events for Advancement, such as donor receptions, dinners, tours,

• Assign the work of volunteers at events and handle volunteer appreciation efforts.
• Oversee logistics, budgeting, vendors, day of event activities, and follow-up reporting. Provide event summary

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• Assist in the creation, design, and execution of email marketing campaigns to promote events and content
• Assist with the planning, coordination, and implementation of constituent engagement programs.
• Help HSU constituents understand important HSU accomplishments and priorities, with the goal of inspiring their

Specific Commencement Ceremony coordination duties:

• Facilitate planning, including logistics, budgeting, vendor selection and relations, day of event activities, and

• Collaborate extensively with individuals and departments across campus including the Office of the President,

• Facilitate training and information sessions for the platform party, faculty, graduates, staff, and student

• Maintain ongoing relationships with event contractors, vendors, and partners.
• Coordinate communications for all stakeholders—graduates, families, staff, and faculty.
• Provide summary reports related to events, campaigns, customer service, evaluations, and correspondence.

Knowledge, Skills and Abilities associated with this position include:

• Ability to work independently and collaboratively in a fast-paced, results-oriented environment.
• Ability to instruct and lead event support staff in a manner that creates a positive environment.
• Ability to multi-task and manage projects with different deadlines.
• Strong written and oral communication skills.
• Strong customer service skills.
• Positive attitude and ability to work in a team setting.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to anticipate, analyze, and propose solutions to issues and challenges.

Minimum Qualifications: Experience coordinating events or programs. Experience with project coordination. General
knowledge and skills associated with advancement services and a foundational knowledge of public administration
principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree or equivalent
training and administrative work experience involving study, analysis, or evaluation leading to the development or
improvement of administrative policies, procedures, practices, or programs. Ability to utilize basic office productivity
software like spreadsheets, Adobe, Zoom, etc. Demonstrated success working with teams, working with individuals from
diverse backgrounds, and in representing an organization in interactions with individuals and groups. Detailed, organized
and customer service oriented.
Preferred Qualifications:

• Experience working with Customer Relations Management software (CRM) and design/photo editing software.
• Experience creating event communications for a variety of audiences.

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Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio
(link below):

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references
• HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-

history-form; NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If
the form is completed in an online browser, content WILL NOT be saved).

CLICK HERE TO APPLY NOW: http://apply.interfolio.com/95165

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Monday, January 24, 2022.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or HSU’s Human Resources Office at (707)
826-3626.

Humboldt State University sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA.
The Wiyot people call the area Goudi’ni (over in the woods). HSU was the first campus in the California State University
system to offer a stand-alone major in Native American Studies.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and
administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity
and inclusion are especially encouraged to apply.

Humboldt State University is part of the 23-campus California State University system. The University has a
comprehensive arts and sciences curriculum, which is recognized nationally for its high academic quality. Founded in
1913, HSU is one of the premier public institutions in the Western United States; it is a rural and residential campus
of approximately 7,000 students. The main campus is located in Arcata, California, in the northwestern part of the
state along the coast, and situated among redwood trees in an area that offers unmatched scenic beauty, moderate
climate, and opportunities for outdoor activities. The surrounding Humboldt County locale has a population of
approximately 135,000. The community offers an excellent range of businesses, services, and cultural activities and
performances. The local schools are ranked in the top performance percentiles, both nationally and in the state.

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CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical
or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply
with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions
may be sent to hr@campus.edu.

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed
applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education
is full-time activity. Part-time experience or education-or activities only part of which are qualifying-will receive proportionate
credit. HSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a
background check (including a criminal records check, employment verification, and education verification) is required for
employment. HSU will issue a contingent off of employment to the selected candidate, which may be rescinded if the background
check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.
Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to
satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued
employment of current CSU employees who are being considered for the position.

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the
highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be
found at www.humboldt.edu.

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for
employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression,
sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally
protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and
Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of
employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual
harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: September 21, 2021
Revised Date: January 10, 2022

See more photos at Humboldt State University’s Flickr page.

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