Veteran Firm Seeking Legal Secretaries for Assignment in Bronx, NY
My name is Stephen Hrutka, and I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain, and IT Staffing.
We are looking to fill a Legal Secretary role for the New York State Government.
The ideal candidate has 2 years of experience performing administrative support functions and can work onsite at Housing Investigations Unit at One Fordham Plaza, 4th Floor, Bronx, NY 10458.
If you’re interested, I'd be glad to provide more details about the role and further discuss your qualifications.

Thanks,
Stephen M Hrutka
Principal Consultant
www.hruckus.com
Executive Summary: HRUCKUS is seeking a Legal Secretary with two years of experience performing support functions that include communication, coordination, organization, and record maintenance.
Position Requirements:

• Applicant must possess good interpersonal and communication skills and hold a high school diploma or the equivalent.
• Viable candidates will be subject to background checks and fingerprinting.
• Individuals selected must be fully vaccinated against the COVID-19 virus by the date of hire unless granted a reasonable accommodation because of religion or disability.
• Our client is seeking a consistent worker with no change in personnel during the requested service period.

Position Details:

• This full-time position will be onsite at One Fordham Plaza, 4th Floor, Bronx, NY 10458.
• The schedule is Monday – Friday, excluding NYS Holidays from 9am-5pm.

Responsibilities include, but are not limited to:

• Screening: Conducts introductory interrogations to ascertain whether an individual has the jurisdictional basis to file a complaint.
• Completes the screening in 10-15 minutes, offers appropriate referrals if not in DHR jurisdiction, and interacts and communicates in a professional and courteous manner.
• Intake: Respond to walk-in, telephone, and/or written inquiries.
• Defines discrimination and describes the DHR complaint process, completes complaint intake forms, interacts, and communicates in a professional and courteous manner.
• Prepares evidence to be placed into files, receives, and collates mailed documentation, verifies, tabs, and enters information into case files, documentation correctly tabbed, legible handwriting on the front of divider tab, all documents identified, entered within five days of receipt and entered in CMS within three days of action.
• Processes case-related mail/document gathering and other general office tasks (i.e., typing, scanning, photocopying, faxing,
• filing, answering telephones, stamping outgoing mail, distributing incoming mail, and greeting incoming complainants)
• Tailor requests and log supplemental information from Complainants and Respondents, confirms Complainants and Respondents information, and directs mail once an investigation is started.
• Clear, concise correspondence or communication, information requested within 5 days of request and mail delivered to appropriate investigator same day it's received.
• Assist Human Rights Specialists with investigations, organizing documents, speaking with parties and witnesses, documenting and tracking case events, and generating forms, recommendations, and reports. Promptly reviews complaints upon assignment. Appropriately and accurately assesses witnesses. Gathers appropriate data. Accurately enters pertinent and comprehensible data into case management systems within three days of receipt. Follows Division format and policy for assembling data.
• Schedules investigative activities of the Human Rights Specialist I maintain a calendar of investigator activities; HRS I requests event coordination after Front End Case Management meeting with HRS II.
• Events scheduled within four weeks of the request, utilization of electronic transfers, accurate scheduling of people and locations, and providing clerical staff with information for notice of conference same day it is scheduled.
• Case Management System (CMS) Utilizes the Case Management System to document and track responses, schedules interviews, and generates forms, ensures that data is properly and promptly entered CMS. and reports are generated when required.
• Conducts caseload audit under the direction of HRS II; conducts an inventory of all physical case files in the unit/office; conducts case load audit quarterly under the direction of the HRS II; accounts for missing files and makes appropriate corrections on CMS.