Who We Are:

We are looking for a Recording Specialist to join one of the nation’s largest residential real estate services companies — HomeServices of America, a Berkshire Hathaway affiliate. HomeServices of America, a Berkshire Hathaway affiliate, is the holding company for top-name real estate brokerages and home ownership services companies from coast-to-coast, including Minnesota market leader Edina Realty. With roots in residential real estate, our family of brokerage, mortgage, title and escrow, insurance companies and franchise networks comprise an enterprise that garners respect throughout the industry. As our company innovates and positions for the future, we are creating a new shared services organization which will provide exceptional delivery of support services to our entire family of companies. This new position within our Shared Success Center will be at the center of the action from initial planning to launch and ongoing operations, providing an amazing opportunity for your talents to make an impact!

Position Description:

The Recording Specialist performs quality control review of closing documents. Manages recording process and follows up on outstanding releases.

Key areas of responsibility for the position include:

• Responsible for various recording activities, which may include the following:

• Handle all customer filing requests and coordinate requests with other departments. Respond to customer requests for information. Report recordings to customers within established time frames.
• Review all recordings presented for filing to ensure that the documents are in recordable form. Pull and update all files to be recorded. Prepare documents for recording.
• File documents in various county offices in a timely manner. Maintain system to document and track status of recordings. Provide copies of recorded documents back to responsible parties after recordation.
• Compile information for reporting after recording is completed. May update recording blotters with filing information.
• Comply with attorney opinions, customer requests, and company standards.
• May review and file all releases and assignments from lenders after verifying that they are in the correct format.
• May compile all notes and transfer to appropriate individuals. Update title certificates after recording.
• May assist with post-closing issues regarding documents and their location.

• Ensure that all funds necessary to record documents are collected prior to recording; prepare and send final invoices for fees not collected with recordings; may work with Finance/Accounting on month-end reconciliation.
• Perform any additional responsibilities as requested or assigned.

Position Requirements:

• Associate’s degree or higher in business or equivalent knowledge and work experience.
• 1 to 3 years’ experience in title company environment.
• 1 to 3 years' experience working with vendors and customers.
• Proficient computer skills (including word processing), typing skills, keyboard experience, and knowledge of AS400.
• Excellent customer service skills.
• Must exercise good judgment on a regular basis and have a high level of attention to detail.
• Effective oral and written communication skills.
• Effective analytical and problem-solving skills.
• Ability to prioritize and handle multiple tasks and projects concurrently. Ability to work under deadline pressure.

What We Offer:

We offer a competitive pay and benefits program including medical, dental, vision, 401(k), paid parental leave, STD, LTD and a great PTO plan!

Our Shared Success Center features many modern amenities, access to onsite parking and public transit, plus an opportunity for hybrid work arrangements!

Equal Employment Opportunity