Job Summary

The Executive Coordinator provides high-level administrative support to the Executive Leadership of the organization while also overseeing strategic projects and initiatives. This position serves as a key liaison between various departments, stakeholders, and external partners to ensure smooth coordination and efficient execution of initiatives. The role requires excellent communication, problem-solving, and organizational skills, as well as the ability to work effectively with a diverse range of stakeholders.

Job Functions

Essential Functions

• Acts as a positive representative of Home Assist Health and upholds the company's mission, vision, and purpose.
• Supports project plans and timelines by ensuring all stakeholders are tracking to completion and aiding if any barriers arise.
• Meeting preparation including agendas, minute keeping, and follow up on action items.
• Cross functional coordination and teamwork to ensure project objectives are met.
• Provide administrative support to executives including scheduling meetings, organizing files and documents.
• Participates and assists in event planning and coordination for the company.
• Supports day to day office operations including organizing and maintaining office supplies, inventory, and providing front office coverage when needed.
• Create and maintain documentation, including project plans, status reports, presentations, meeting agendas and minutes.
• Manage stakeholder expectations and ensure effective communication between project team members and stakeholders.
• Assists with timely and responsive communication including but not limited to phone calls, drafting correspondence, and responding to emails.
• Occasionally may provide administrative support and back up to other departments when there is a staff vacancy.
• Serve as a primary point of contact for internal and external inquiries, providing timely and professional responses.
• Facilitate communication and collaboration between departments, teams, and external partners to promote cross-functional cooperation and information sharing.

Qualifications

Education

• Requires an associate degree in business administration or a related field.
• Bachelor’s degree in business administration or a related field is preferred.

Skills

• Strong organizational skills and the ability to prioritize competing demands.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and ability to multitask.
• Proficient in project management tools such as Microsoft Project or alike.
• Proficient in Microsoft Office Suite and other productivity tools.
• Ability to handle confidential information with discretion.
• Experience in supporting executives or senior managers.

Classification

This position is classified as Exempt as outlined by the Fair Labor Standards Act (FLSA).

Working Conditions

• Must be able to lift 25 lbs.
• May require sitting or standing for long periods of time.

Direct Reports

None.

Physical & Mental Limitations Statement

You are not required to disclose information about physical or mental limitations that you believe will not interfere with your ability to do the job. However, you should disclose any physical or mental impairment for which special arrangements or accommodations are needed to enable you to perform the essential functions of the job. Your description of any impairment and suggestions for reasonable accommodations will be considered in evaluating reasonable accommodations.