Description

Job Summary

Join us in making a difference at Home of Guiding Hands as we improve the quality of life for people with special needs. As an AP Clerk for the Financial Management Services (FMS) program, you will coordinate payments and keep financial records organized for clients who utilize HGH’s bill-paying services. A typical week might include entering transactions onto spreadsheets, making check payments, completing billing, and generating financial statements. HGH offers paid sick and vacation time, medical/dental benefits, 403b retirement plans, initial and ongoing training, and career advancement opportunities, among other benefits. Embark on a meaningful career with a leading non-profit.

Tasks, Duties, and Responsibilities

• Processes check payments and records all transactions onto relevant spreadsheets (client budget spreadsheet and billing spreadsheet).
• Completes billing for client services on a weekly basis.
• Generates monthly and full-year spending statements at identified times.
• Maintains all related files to ensure ease of retrieval and compliance with auditor recommendations.
• Reviews and responds to program correspondence in a timely manner.
• Onboards new vendors and manages existing vendors for FMS clients.
• Reviews client service authorizations and compares against existing records to ensure accuracy of services. Updates budget spreadsheets as needed.
• Understands and applies local, state, and federal law and regulations governing FMS services.
• Collaborates regularly with other internal departments to communicate about program needs, issues, and updates; and ensure that systems and processes are followed correctly.
• Attends training to learn about best practices and form professional working relationships with industry professionals.

Values

Innovation – We encourage creativity and innovation because we believe that by striving for more efficient and effective ways of doing things, we can achieve exceptional results. Our drive for success is shared by all. Our organization focuses on solutions and refuses to maintain the status quo. We challenge our team to be ahead of industry trends as we strive to lead and not follow.

Collaboration – We believe that working together collaboratively is the foundation of a culture that values teamwork, communication, and cooperation. This belief is central to every part of our business, both internally and externally, and strengthens our community.

Accountability – We take responsibility for our actions and for delivering on our commitments. We believe that by being transparent and accountable, we build trust and maintain the respect of our stakeholders.

Respect – We treat everyone with respect and dignity. We value inclusivity and believe that by upholding a culture of respect, we can foster a positive and supportive work environment. We treat others as we would want to be treated.

Empathy – We value empathy and understanding in all our interactions. We seek to understand the perspectives and needs of our colleagues, clients, and stakeholders to meet them with kindness and compassion.

Qualifications

Knowledge, Skills, and Education

The items highlighted below were taken from Accounting Technician job description. Please review and determine if any changes are needed.

• High School Diploma or GED. College level bookkeeping/accounting courses preferred.
• Requires two years of previous work experience in Accounts Payable or other related bookkeeping experience.
• Must be proficient in Microsoft Excel, Word, and operate a 10-key by touch.
• Knowledge of Great Plains Dynamics preferred.
• Must be 18 years of age or older at the time of hire.
• Must receive criminal record clearance from DOJ.
• Must maintain current and adequate auto insurance.
• Must be able to proficiently read, write, understand, and speak English and Spanish.
• Proficient on office equipment, including computer (including internet access), printer, and copy machines.
• Highly organized and detail-oriented, with the ability to handle multiple complex tasks, ensure accuracy of data, and establish priorities.
• Excellent analytical and problem-solving skills.
• Proactive and self-motivated, with a desire to continuously learn and provide creative solutions and take initiative when necessary.
• Strong interpersonal skills with the ability to communicate effectively and respectfully, both verbally and in writing.
• Capacity to work independently, and exercise sound judgement.
• Ability to maintain reliable and consistent attendance in the office.

Physical Requirements/Work Environment

The work environment for this position involves working in an office setting, where you will have a dedicated workspace and access to office supplies. While performing the duties of the job, the employee is regularly required to see, talk, hear, walk, bend, stoop, sit, stand, reach, and lift objects weighing up to ten pounds repeatedly during a shift.

Equal Opportunity Employer Statement

Home of Guiding Hands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.

About HGH

Home of Guiding Hands is a non-profit organization that was established in 1967 by a small group of dedicated and ambitious community members. The Mission of HGH is "to improve the lives of those we serve". We support children and adults in San Diego and Imperial Counties with intellectual and developmental disabilities, such as Down syndrome, epilepsy, autism, and cerebral palsy. We provide a full continuum of care including residential care in specialized group homes, independent living support, respite care, and adult foster home services. Additionally, we provide early childhood assessments and services, tailored day support, Life Planning workshops, county-wide transportation services, and on-site activities at our resource center.

To see all our available career opportunities please visit: https://www.guidinghands.org/careers/