Description

BILLING CLERK

Are you detail-oriented with a knack for numbers and a passion for problem-solving? Join our team at Holtger Bros., Inc. as a Billing Clerk and play a crucial role in ensuring accurate billing processes while maintaining positive relationships with both customers and colleagues. We're seeking someone with accounting expertise, proficiency in data analysis, and a willingness to learn and grow within our dynamic environment.

Key Responsibility:

Assist in orchestrating precise invoicing, insightful reporting, and maintain seamless stakeholder relationships while conducting collections, audits, and project support.

 Your day – to – day tasks will include:

• Ensure Accurate Invoicing: Verify the precision of all invoices before dispatching them to customers, adhering to established accounting procedures and standards.
• Report Preparation: Generate comprehensive written reports utilizing data analysis skills, highlighting key financial information and trends for internal and external stakeholders.
• Relationship Management: Cultivate and maintain positive relationships with customers and internal team members at Holtger Bros., Inc. to facilitate smooth billing processes and resolve any inquiries or concerns promptly.
• Collections Assistance: Collaborate with customers and colleagues to address and resolve any issues related to billing or collections, demonstrating problem-solving abilities and a customer-centric approach.
• Invoice Auditing: Conduct thorough audits of invoices to ensure accuracy and compliance with billing guidelines, identifying, and rectifying any discrepancies as necessary.
• Activity Monitoring: Proactively monitor and track assigned activities related to billing processes, ensuring timely completion and adherence to deadlines.
• Compliance and Record Keeping: Maintain meticulous records of billing transactions while upholding confidentiality standards and safeguarding sensitive information.
• New Job Setup Assistance: Support the setup of new projects by assisting in the coordination of billing processes, ensuring seamless integration into existing systems and procedures.
• Adherence to Instructions: Follow oral and written instructions provided by the Billing Manager and HBI Leadership, demonstrating attentiveness and responsiveness to organizational directives.
• Additional Projects and Tasks: Undertake any additional projects or tasks assigned by the Billing Manager or HBI Leadership, contributing to the overall efficiency and effectiveness of the billing department.

Desired Abilities Include:

• Operate multifunction office equipment (print/copy/scan/fax).
• Ability to work with and around people and alone at times.
• Competent decision making.
• Remain accurate and efficient while performing repetitive tasks.
• Stay pleasant and even-tempered in dealing with people.
• Effective written and oral communication skills.
• Work quickly and accurately when there are time and pressure constraints.
• Remain flexible and handle unexpected changes on the job.
• Follow through on tasks to completion.
• Willing to learn how to accurately read prints, decipher customer work orders, and crew time sheets to extract invoicing data.
• Keep Billing Manager and HBI leadership informed daily.

Qualifications:

• Excellent attention to detail.
• Possess a valid, insurance acceptable driver’s license.
• Computer skills to include using Microsoft Office (Excel, Word, Outlook, etc.) and be able to efficiently utilize the internet as needed.
• Must have at least 1 years’ experience in accounting and/or a minimum Bachelor's degree in Accounting.

Benefits:

• Comprehensive benefits package
• Competitive compensation
• Supportive team environment

Environmental Conditions of the Workplace:

The workplace environment primarily involves indoor work within controlled conditions, with occasional exposure to outdoor elements during visits to company work sites.

The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.

Holtger Bros., Inc is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Holtger Bros., Inc will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations, as necessary.

Qualifications

 Your day – to – day tasks will include:

• Ensure Accurate Invoicing: Verify the precision of all invoices before dispatching them to customers, adhering to established accounting procedures and standards.
• Report Preparation: Generate comprehensive written reports utilizing data analysis skills, highlighting key financial information and trends for internal and external stakeholders.
• Relationship Management: Cultivate and maintain positive relationships with customers and internal team members at Holtger Bros., Inc. to facilitate smooth billing processes and resolve any inquiries or concerns promptly.
• Collections Assistance: Collaborate with customers and colleagues to address and resolve any issues related to billing or collections, demonstrating problem-solving abilities and a customer-centric approach.
• Invoice Auditing: Conduct thorough audits of invoices to ensure accuracy and compliance with billing guidelines, identifying, and rectifying any discrepancies as necessary.
• Activity Monitoring: Proactively monitor and track assigned activities related to billing processes, ensuring timely completion and adherence to deadlines.
• Compliance and Record Keeping: Maintain meticulous records of billing transactions while upholding confidentiality standards and safeguarding sensitive information.
• New Job Setup Assistance: Support the setup of new projects by assisting in the coordination of billing processes, ensuring seamless integration into existing systems and procedures.
• Adherence to Instructions: Follow oral and written instructions provided by the Billing Manager and HBI Leadership, demonstrating attentiveness and responsiveness to organizational directives.
• Additional Projects and Tasks: Undertake any additional projects or tasks assigned by the Billing Manager or HBI Leadership, contributing to the overall efficiency and effectiveness of the billing department.

Desired Abilities Include:

• Operate multifunction office equipment (print/copy/scan/fax).
• Ability to work with and around people and alone at times.
• Competent decision making.
• Remain accurate and efficient while performing repetitive tasks.
• Stay pleasant and even-tempered in dealing with people.
• Effective written and oral communication skills.
• Work quickly and accurately when there are time and pressure constraints.
• Remain flexible and handle unexpected changes on the job.
• Follow through on tasks to completion.
• Willing to learn how to accurately read prints, decipher customer work orders, and crew time sheets to extract invoicing data.
• Keep Billing Manager and HBI leadership informed daily.

Qualifications:

• Excellent attention to detail.
• Possess a valid, insurance acceptable driver’s license.
• Computer skills to include using Microsoft Office (Excel, Word, Outlook, etc.) and be able to efficiently utilize the internet as needed.
• Must have at least 1 years’ experience in accounting and/or a minimum Bachelor's degree in Accounting.