Hoefer Welker is looking for an Accounts Payable Coordinator to support continued company growth. This role is responsible for timely and accurate maintenance of financial data pertaining to the Firm and its projects, consultants, and vendors, through timely entry and processing of its accounts payable, employee expense report review and posting, tracking and filing use tax reports, as well as assisting users and maintaining the integrity of the Vantagepoint ERP system while supporting the staff, project management and finance teams as it relates to the aforementioned.

This position requires a highly motivated, detail-oriented, A/P professional with excellent interpersonal and communication skills. A self-starter with a clear desire to make work fun and enjoyable within a collaborative, team-oriented environment with an aptitude to execute in a changing professional environment are highly regarded attributes.
Essential Functions:

• Works with staff establishing successful business relationships while ensuring accurate and consistent processing of AP invoices and expense reports
• Assists management with reviewing expense reports and invoices for accuracy of amount and terms
• Provides general ledger and project/phase coding or verifies coding of invoices prior to entry into Deltek Vantagepoint
• Provides semi-monthly A/P aging for review and processes semi-monthly batch payments by check and ACH
• Assists the CFO, Director of Finance, and studio leaders with ad hoc A/P or similar financial reporting as needed
• Responsible for database validation criteria in Vantagepoint
• Files electronic and hard-copy correspondence and other records
• Works with Project Accountants to maintain accuracy of project reporting in Vantagepoint database
• Interacts with clients and consultants in a professional, courteous manner
• Responds to accounting and financial questions by researching and interpreting data
• Various other duties as assigned by the Director of Finance or CFO
• Responsible for compiling and preparing monthly sales tax and use tax returns

Job Requirements
Education/Experience:
2 (two) years relevant professional experience is preferred, but not required. An Associate Degree in Accounting from an accredited college is a plus. Prior experience in an architecture, engineering and/or construction environment is a plus. Must have experience with Accounts Payable, 10-key, general computer and spreadsheet knowledge. Familiarity of Deltek Vantagepoint is a plus.
Certifications/Licenses/Registrations:
Possession of a valid motor vehicle operator’s license or mode of transportation to travel to and from the office.
Qualifications/Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient with the Microsoft Office suite of programs
• Solid verbal and written communication skills, along with organizational and multi-tasking abilities
• Self-motivated and self-starter with a strong work ethic, personally driven to consistently meet project and performance goals and deadlines
• Ability to work independently as well as with various disciplines, and committed to being an effective, contributing team player.
• Embrace new technologies and constantly strive for greater efficiencies through process or technology improvements
• Strong interpersonal skills with the ability to engage with different personality types
• Works well under pressure with multiple tasks and deadlines
• Must demonstrate a high level of accuracy and stable work performance
• Responds in a timely manner to vendors, consultants and staff with good written and verbal skills

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk and hear.
• Frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl and must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to travel when necessary

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally exposed to a variety of extreme conditions at office and construction job sites.
• The noise level in the work environment and job sites may occasionally be loud.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EEO Employer/Veterans/Disabled

Job Type: Full-time