High Profile Newport Beach Law Firm looking to fill a Receptionist/ File Clerk position for our office in the heart of Fashion Island. You will be the one of the first point of contact, and must be a polished individual with great communication capabilities. Each applicant must have a front desk experience and currently living in Orange County.

JOB RESPONSIBILITIES

• Provide coverage to the front reception desk. Operate multi-line telephone system to answer all incoming calls and route callers to the appropriate personnel. Escalate urgent telephone calls when necessary; greet office visitors and respond to their needs.
• Assist in greeting clients, and visitors in a friendly and professional manner
• Assist in client Intake calls
• Communicate professionally, in a clear and concise manner
• Work independently with minimal supervision
• Perform all other related duties as assigned and/or required.
• File documents in accordance to Firm procedures, placing an importance on accuracy.
• Make copies of legal records; invoice Particulars packages, Motions, Settlement packages.
• Assist Legal Teams with the scanning of any documents.
• Perform administrative duties (filing, photocopying and faxing) in an efficient and timely manner
• Complete word processing tasks (correspondence, reports, memo, proposals, charts, agreements, etc.)
• Create and maintain electronic and hard-copy filing systems conducive to individual Business Unit needs with supervision

Qualifications and Skills

• Excellent interpersonal skills. Upbeat and professional demeanor.
• A team player who is flexible and can adapt to various changes in assignments.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Effective listening, verbal and written communications skills.
• Attention to detail and high level of accuracy.
• Very effective organizational skills.
• Computers skills including proficiency with Microsoft Office products, i.e., Word, Excel, Outlook.

Personal Attributes

• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible and demonstrate sound work ethics

Compensation and Benefits:

• Medical benefits which include Dental and Vision
• Great position for advancement within the firm.
• The compensation is based upon experience and qualifications.
• Great PTO Benefits
• Vacation time accruing day 1 of employment
• 401k and Profit sharing plan

More Information About our Organization: Our law firm is rapidly expanding. We attribute this to 34 years of good client service and teamwork. We put a great deal of emphasis on both at our office. We have an open and positive work environment.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Ability to Relocate:

• Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person