Description

The Administrative Assistant provides clerical support and other assistance as needed to the Human Resources department. 

Requirements

Minimum qualifications:

High school diploma or equivalent. Previous office experience preferred. Experience working in HR department preferred 

Knowledge, Skills, and Abilities Required:

1. Excellent written and oral communication skills.

2. High level of organizational skills.

3. Excellent customer service skills.

Duties and Responsibilities:

People Services

· Answers, screens and transfers intake calls.

· Welcomes and directs visitors.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes and other related documents.

· Responds to administrative inquiries and questions.

· Maintains office supplies and coordinated maintenance of office equipment.

· Manages and responds to the department physical and electronic mail.

Talent Acquisition Support

· Provides support to talent acquisition team including, following up with details and resources for pre-employment inquiries via in person, email or phone contacts.

· Assist recruiters during the pre-employment period, proactively providing information and paperwork, facilitating scheduling interviews when requested 

· Responds to support the needs of leaders and employees by answering questions

Onboarding/Off-Boarding Support

· Initiates and assists in the tracking of the employee off boarding transaction process to ensure completion in timely manner for onboarding and off-boarding processes within multiple electronic platforms.

· Assists People Development Onboarding team with newly hired St. Peter’s employees as needed and the building of new employee’s electronic and physical files.

Employee Relations

· References policies and procedures to ensure consistent and accurate responses to employee related issues and inquiries, and compliance with practices for accreditation and data integrity.

· Provides accurate and timely information for employment verification requests

· Processes Tuition Assistance applications

· Manages and organizes physical employee files and prepares them for regulatory audits, inspections and storage.

Learning & Development Support

· Assists with electronic and in person meeting coordination to include, scheduling, inviting, taking minutes, arranging follow up and facilitation of connection to resources.

· Guides leaders, employees and providers to connections of desired resources for support, learning and development.

Performance System Support

· Supports requirements for periodic reporting and follow up for leaders, employees and providers in response to scheduled needs or performance excellence requirements.

· Facilitates connections between Operations, Wellness Committee, Employee Experience, and Benefits administration. 

· Performs other job-related duties as assigned.